Strategic Executive Assistant for C-Suite Leaders

Ascension; Carmel (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health coverage

403(b) match

Paid time off and holidays

Tuition reimbursement

Employee Assistance Program

Parental leave

Adoption assistance

Job summary

Ascension in Carmel, IN is seeking an Executive Assistant to support C-level leadership in a full-time daytime schedule. You will manage calendars, coordinate meetings and travel, prepare communications, and maintain confidential documents with strong organizational skills.

The role emphasizes professional discretion, proactive communication, and the ability to handle high-volume tasks while ensuring timely, accurate reporting and coordination with senior leaders.

Qualifications

• High School diploma equivalency or 1 year of applicable cumulative job specific experience required.
• Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Responsibilities

• Provide assistance to the President, Chief Medical Officer, Chief Nursing Officer, and the Chief Operating Officer.
• Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials and other written communications as required.
• Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
• Prepare, process and edit financial or operational information, data and documents, including materials necessary for meetings, special projects and reports.
• Attend meetings, keep records of all proceedings and act as custodian for all related documentation.
• Prepare and distribute subsequent correspondence as needed, and follow up on action items to ensure completion.
• Prioritize, receive, and screen visitors and telephone calls. Maintain assigned calendar(s).

Skills

Executive support

Calendar management

Travel arrangements

Meeting coordination

Document prep

Communication

Organizational skills

Education

High school diploma equivalency

Job-specific experience

Licensure/certification acceptable in lieu of education/experience

Job description

Ascension in Carmel, IN is seeking an Executive Assistant to support C-level leadership in a full-time daytime schedule. You will manage calendars, coordinate meetings and travel, prepare communications, and maintain confidential documents with strong organizational skills.

The role emphasizes professional discretion, proactive communication, and the ability to handle high-volume tasks while ensuring timely, accurate reporting and coordination with senior leaders.