Strategic Executive Assistant to C‑Suite (Hybrid)

Every Child; St. Louis (MO); Hybrid; USD 53,000 - 63,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Paid time off

Tuition reimbursement

Flexible schedule

Flexible spending account

Health savings account

Life insurance

Vision insurance

Job summary

Every Child's Hope in St. Louis is seeking an Executive Administrative Assistant to provide high-level support to the CEO, COO, and CAO as a strategic partner in leadership. You will manage calendars, draft documents, coordinate meetings, and handle confidential information to improve organizational efficiency.

The role requires strong communication, initiative, and discretion, with on-site presence to support daily operations and occasional remote work based on meetings and priorities.

Qualifications

• A bachelor’s degree in business administration or related field is preferred.
• 3+ years of experience as an Executive Administrative Assistant or in a similar role.
• Experience in office management, administration and executive support.
• Must have a valid driver’s license and a reliable vehicle.

Responsibilities

• Manage and maintain executives’ schedules, including appointments and travel arrangements.
• Prepare and edit correspondence, reports, presentations and other documents.
• Coordinate meetings, prepare agendas, take minutes and follow up on action items.
• Handle confidential information with integrity and discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Assist with special projects and initiatives as needed.
• Perform general office duties, such as ordering supplies and managing operations.
• Attend Board meetings, prepare materials, record minutes and maintain board documentation.
• Process and track expense reports, invoices and purchase orders.

Skills

Organizational skills

Time management

Verbal and written communication

Microsoft 365 proficiency

Attention to detail

Customer service

Education

Bachelor’s degree preferred

Tools

Microsoft 365

Outlook

SharePoint

Job description

Every Child's Hope in St. Louis is seeking an Executive Administrative Assistant to provide high-level support to the CEO, COO, and CAO as a strategic partner in leadership. You will manage calendars, draft documents, coordinate meetings, and handle confidential information to improve organizational efficiency.

The role requires strong communication, initiative, and discretion, with on-site presence to support daily operations and occasional remote work based on meetings and priorities.