Strategic Executive Assistant to C‑Level Leaders

Workway, Inc.; Jacksonville (FL); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k) plan

Job summary

Workway, Inc. is recruiting an Executive Assistant to support the Director of Aviation, Director of Aircraft Maintenance, and General Manager in a Fortune 500 environment. You will manage calendars, organize travel, and prepare executive-level reports while coordinating payroll and HR tasks.

The role requires strong Microsoft Office skills, superb communication, and the ability to thrive in a fast-paced setting. This on-site position offers healthcare benefits and 401(k).

Qualifications

• Proven experience supporting C-level or senior executives.
• High School diploma or equivalent.
• Strong proficiency in Microsoft Office applications.
• Excellent interpersonal, communication, and organizational skills.
• Thrives in a fast-paced environment.

Responsibilities

• Provide administrative support to the Director of Aviation, Director of Aircraft Maintenance, and General Manager.
• Manage executive calendars, schedules, meetings, and events.
• Arrange travel logistics including airlines, hotels, and rental cars.
• Screen calls and coordinate projects across management and staff.
• Create PowerPoint decks, prepare executive presentations, and develop reports.
• Process payroll and reconcile expense reports.
• Coordinate internal HR functions with Human Resources.
• Assist with supply procurement and vendor orders.
• Coordinate with airport authority for security badges and credentials.

Skills

Executive support to C-level

Calendar management

Communication across teams

Organization and detail orientation

Adaptability in fast-paced environment

Education

High School diploma or equivalent

Tools

Microsoft Office

Microsoft 365

Microsoft Teams

PowerPoint design

Job description

Workway, Inc. is recruiting an Executive Assistant to support the Director of Aviation, Director of Aircraft Maintenance, and General Manager in a Fortune 500 environment. You will manage calendars, organize travel, and prepare executive-level reports while coordinating payroll and HR tasks.

The role requires strong Microsoft Office skills, superb communication, and the ability to thrive in a fast-paced setting. This on-site position offers healthcare benefits and 401(k).