Academic Programs & Calendar Coordinator

Beta-Academy; Houston (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Beta Academy in Houston is seeking an Academic Administrative Assistant to support the curriculum & instruction team and the Assistant Superintendent with administrative, data, and training tasks. This role focuses on keeping operations efficient and aligned with the school's mission.

You will create and maintain data spreadsheets, coordinate training rooms, prepare materials, manage calendars, and assist with surveys, meetings, and vendor coordination to keep academics running smoothly.

Qualifications

• Bachelor’s degree preferred with professional experience in a related role.
• Proven ability to successfully manage multifaceted projects in a deadline-driven environment.
• Must be energetic, goal-oriented, enjoy a fast-paced environment, and have excellent follow through.

Responsibilities

• Manage the district academic calendar, requiring interaction with internal and external contacts, to coordinate a variety of meetings, training, etc.
• Prepare materials for a wide range of meetings and trainings with stakeholders including, but not limited to, magic makers, principals, administrators, and leaders.
• Prepare academic meeting agendas, sign in sheets, and send follow-up emails to inform all stakeholders and meeting attendees of the action items and meeting decisions.
• Set up, decorate, and organize rooms to prepare for training events as assigned by the assistant superintendent or a member of the C&I team.
• Collect orders, submit orders, and pick up food and/or snacks and supplies for training and events.
• Assist with the creation of Google Slides presentations, reports, and other written materials

Skills

Organization & Planning

Attention to Detail

Follow-through

Communication

Team Work

Problem-Solving

Proactivity

Joy

Culture of Honor

Courageous Conversations

Integrity

Innovative Thinking

Creativity

Education

Bachelor’s degree preferred

Tools

Google Suite

Job description

Beta Academy in Houston is seeking an Academic Administrative Assistant to support the curriculum & instruction team and the Assistant Superintendent with administrative, data, and training tasks. This role focuses on keeping operations efficient and aligned with the school's mission.

You will create and maintain data spreadsheets, coordinate training rooms, prepare materials, manage calendars, and assist with surveys, meetings, and vendor coordination to keep academics running smoothly.