Academic Operations & Data Specialist

Beta Academy; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Beta Academy in Houston, TX is seeking an Academic Administrative Assistant to support the curriculum & instruction team and the Chief Academic Officer.

You will manage the district academic calendar, prepare materials for meetings, organize data, coordinate training rooms, orders, and assist with data programs like CAO review.

Strong organization, detail orientation, and proficiency with Google Suite are essential; occasional evenings/weekends may be required.

Qualifications

• Bachelor’s degree preferred with professional experience in a related role.
• Proven ability to successfully manage multifaceted projects in a deadline-driven environment.
• Energetic, goal-oriented, fast-paced environment with excellent follow-through.
• Demonstrate ability to work in a team and communicate with stakeholders at multiple levels.
• Self-starter with strong professional presence and willingness for some evenings/weekends.
• Highly resourceful, flexible, and detail-oriented; uphold high quality.

Responsibilities

• Manage the district academic calendar, coordinating meetings and trainings with internal and external stakeholders.
• Prepare materials for meetings, trainings, agendas, sign-in sheets, and action-item follow-ups.
• Set up, decorate, and organize rooms for trainings and events; handle food orders.
• Create purchase orders, process receipts, and support data-related tasks for the academic team.
• Assist with data programs/logs, reports, and summaries; support campus events and special projects.
• Attend meetings with the academic leadership team to take notes and assist with execution of actions.

Skills

Attention to detail

Organization

Proactivity

Teamwork

Communication

Problem-solving

Time management

Adaptability

Interpersonal skills

Education

Bachelor’s degree preferred

Tools

Google Suite

Job description

Beta Academy in Houston, TX is seeking an Academic Administrative Assistant to support the curriculum & instruction team and the Chief Academic Officer.

You will manage the district academic calendar, prepare materials for meetings, organize data, coordinate training rooms, orders, and assist with data programs like CAO review.

Strong organization, detail orientation, and proficiency with Google Suite are essential; occasional evenings/weekends may be required.