Strategic Executive Assistant to AI Leaders

NetApp; United States; Hybrid; USD 113,000 - 168,000; Full time

Job summary

NetApp is seeking an Executive Assistant to support multiple VPs within the AI Business Unit. The role manages complex calendars, coordinates executives' communications, and plans meetings and events across stakeholders worldwide.

You will handle confidential information with discretion, support budgeting and expense tracking, and enable organizational effectiveness in a fast-paced, global environment. Strong judgment and attention to detail are essential.

Qualifications

• Bachelor’s degree in business administration, communications, or a related field preferred.
• Minimum of 5+ years of experience as an Executive Assistant, ideally supporting C-level executive in a fast-paced environment.

Responsibilities

• Manage and maintain the executive’s calendar by scheduling appointments, meetings, and travel
• Coordinate and organize meetings and weekly staff meetings, including preparing agendas, taking minutes, and following up on action items
• Serve as a trusted liaison between executives and internal/external stakeholders
• Communications: Act as the primary point of contact for internal and external communications, screen and prioritize incoming emails, draft and edit, and manage follow ups as needed
• Information management: organize and maintain files, documents, and processes, including SharePoints and relevant systems
• Conduct research and gather information to support the executive’s decision-making process
• Travel Coordination: Arranging travel itineraries, including flights, accommodations, and transportation while addressing and resolving travel-related issues promptly
• Budgeting/Expense Reporting/Tracking: Monitoring and managing the executive’s budget and expenses, preparing and processing travel expense reports accurately while keeping accurate records of expenses and ensuring they are within budget
• Track progress and ensure deadlines are met
• Plan and coordinate events, conferences, and other activities as required

Skills

Calendar management

Communication

Microsoft Office

Discretion

Problem-solving

Teamwork

Stakeholder management

Multitasking

Travel coordination

Professionalism

Education

Bachelor's degree in business administration, communications, or a related field

5+ years EA experience

Tools

SharePoint

Outlook

PowerPoint

Excel

Word

Job description

NetApp is seeking an Executive Assistant to support multiple VPs within the AI Business Unit. The role manages complex calendars, coordinates executives' communications, and plans meetings and events across stakeholders worldwide.

You will handle confidential information with discretion, support budgeting and expense tracking, and enable organizational effectiveness in a fast-paced, global environment. Strong judgment and attention to detail are essential.