Executive Assistant AI Business Unit

NetApp; United States; Hybrid; USD 113,000 - 168,000; Full time

Job summary

NetApp is seeking an Executive Assistant to support multiple VPs within the AI Business Unit. The role manages complex calendars, coordinates executives' communications, and plans meetings and events across stakeholders worldwide.

You will handle confidential information with discretion, support budgeting and expense tracking, and enable organizational effectiveness in a fast-paced, global environment. Strong judgment and attention to detail are essential.

Qualifications

• Bachelor’s degree in business administration, communications, or a related field preferred.
• Minimum of 5+ years of experience as an Executive Assistant, ideally supporting C-level executive in a fast-paced environment.

Responsibilities

• Manage and maintain the executive’s calendar by scheduling appointments, meetings, and travel
• Coordinate and organize meetings and weekly staff meetings, including preparing agendas, taking minutes, and following up on action items
• Serve as a trusted liaison between executives and internal/external stakeholders
• Communications: Act as the primary point of contact for internal and external communications, screen and prioritize incoming emails, draft and edit, and manage follow ups as needed
• Information management: organize and maintain files, documents, and processes, including SharePoints and relevant systems
• Conduct research and gather information to support the executive’s decision-making process
• Travel Coordination: Arranging travel itineraries, including flights, accommodations, and transportation while addressing and resolving travel-related issues promptly
• Budgeting/Expense Reporting/Tracking: Monitoring and managing the executive’s budget and expenses, preparing and processing travel expense reports accurately while keeping accurate records of expenses and ensuring they are within budget
• Track progress and ensure deadlines are met
• Plan and coordinate events, conferences, and other activities as required

Skills

Calendar management

Communication

Microsoft Office

Discretion

Problem-solving

Teamwork

Stakeholder management

Multitasking

Travel coordination

Professionalism

Education

Bachelor's degree in business administration, communications, or a related field

5+ years EA experience

Tools

SharePoint

Outlook

PowerPoint

Excel

Word

Job description

Job Summary

The AI Business Unit team is seeking a highly organized, proactive, and resourceful Executive Assistant to provide strategic and administrative support to multiple VPs, ensuring efficient operation and coordination of activities. This role is critical to the smooth operation of the leadership team and will serve as a trusted partner in managing priorities, driving operational excellence, and enabling organizational effectiveness.

Job Summary

The AI Business Unit team is seeking a highly organized, proactive, and resourceful Executive Assistant to provide strategic and administrative support to multiple VPs, ensuring efficient operation and coordination of activities. This role is critical to the smooth operation of the leadership team and will serve as a trusted partner in managing priorities, driving operational excellence, and enabling organizational effectiveness. The ideal candidate thrives in a fast-paced, dynamic environment, exercises sound judgment, and demonstrates exceptional attention to detail. You will be responsible for managing complex calendars, coordinating executive communications, planning meetings and events, and facilitating collaboration across stakeholders globally.

Responsibilities

• Manage and maintain the executive’s calendar by scheduling appointments, meetings, and travel
• Coordinate and organize meetings and weekly staff meetings, including preparing agendas, taking minutes, and following up on action items
• Serve as a trusted liaison between executives and internal/external stakeholders
• Communications: Act as the primary point of contact for internal and external communications, screen and prioritize incoming emails, draft and edit, and manage follow ups as needed
• Information management: organize and maintain files, documents, and processes, including SharePoints and relevant systems
• Conduct research and gather information to support the executive’s decision-making process
• Travel Coordination: Arranging travel itineraries, including flights, accommodations, and transportation while addressing and resolving travel-related issues promptly
• Budgeting/Expense Reporting/Tracking: Monitoring and managing the executive’s budget and expenses, preparing and processing travel expense reports accurately while keeping accurate records of expenses and ensuring they are within budget
• Track progress and ensure deadlines are met
• Plan and coordinate events, conferences, and other activities as required

Job Requirements

• Excellent organizational and time-management skills with strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• Strong problem-solving skills and attention to detail
• Ability to work independently and as part of a team
• High level of professionalism and integrity
• Strong interpersonal skills and the ability to build relationships with stakeholders
• Adaptability and the ability to manage multiple priorities in a fast-paced environment
• Proactive and resourceful with a positive attitude
• Occasional evening or weekend work may be required, and some travel may be necessary

Education

• Bachelor’s degree in business administration, communications, or a related field preferred
• Minimum of 5+ years of experience as an Executive Assistant, ideally supporting C-level executive in a fast-paced environment

Compensation

The target salary range for this position is 113,050 - 168,300 USD. The salary offered will be determined by the candidate's location, qualifications, experience, and education and may be outside of this range. Final compensation packages are competitive and in line with industry standards, reflecting a variety of factors, and include a comprehensive benefits package. This may cover Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off, various Leave options, Performance-Based Incentives, employee stock purchase plan, and/or restricted stocks (RSU’s), with all offerings subject to regional variations and governed by local laws, regulations, and company policies. Benefits may vary by country and region, and further details will be provided as part of the recruitment process.

At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in-office and/or in‑person expectations, which will be shared during the recruitment process.

Equal Opportunity Employer

NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, protected veteran status, and any other protected classification.

Why You’ll Thrive at NetApp

At NetApp, you won’t wait for the perfect moment—you’ll make it. The early planning, the extra thought, the bold idea that turns good into great: That’s how our people operate and how we continue to push the boundaries of data infrastructure.

NetApp is the trusted partner for organizations transforming data into opportunity. As the only enterprise‑grade storage service natively embedded in Google Cloud, AWS, and Microsoft Azure, we empower customers to run everything from traditional workloads to enterprise AI with unmatched performance, resilience, and security.

Our culture

We celebrate mold breakers, bold thinkers, and problem solvers. We reward initiative, impact, and ownership. We provide flexibility so you can balance professional ambition with your personal life. Here, differences are not just welcomed—they drive everything we do.

If you’re ready to innovate, rise to the challenge, and own every moment - make your next move your best one.

AI Disclosure

For select roles, some stages of our hiring process may use artificial intelligence tools to help evaluate applications and candidate selection. These tools support—rather than replace—human decision‑making.