Strategic Executive Assistant & Resource Coordinator

Visit Salt Lake; Salt Lake City (UT); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Vacation & Personal Days

Holiday Time Off

Job summary

Visit Salt Lake is seeking a proactive Executive Assistant to the Chief of Staff & Resource Coordinator to support the executive leadership team. This role blends high‑level Board and staff support with cross‑department resource planning.

You will manage complex calendars, prepare meeting materials, and help coordinate company events while maintaining the organization’s hospitality standards and culture.

Qualifications

• Two or more years supporting senior executives or equivalent in high‑level admin roles.
• Ability to manage complex calendars and competing priorities across stakeholders.
• Strong written and verbal communication with appropriate tone for Board and leadership audiences.
• Proven discretion with confidential information.
• Experience coordinating cross‑department work and events is a plus.

Responsibilities

• Manage and prioritize highly complex executive calendars across internal, Board, leadership, and partner meetings.
• Prepare agendas, notes, and follow‑through on organizational priorities.
• Coordinate Board communications, materials, and liaison activities.
• Assist with onsite meeting logistics, including AV, space setup, and hospitality.
• Maintain an organization‑wide view of projects and forecast resource needs.
• Support culture initiatives and plan company‑wide events.

Skills

Calendar management

Communication

Discretion

Microsoft Office

Asana

Tools

Microsoft Office

Asana

Job description

Visit Salt Lake is seeking a proactive Executive Assistant to the Chief of Staff & Resource Coordinator to support the executive leadership team. This role blends high‑level Board and staff support with cross‑department resource planning.

You will manage complex calendars, prepare meeting materials, and help coordinate company events while maintaining the organization’s hospitality standards and culture.