Strategic Administrative Assistant — Office & Events

ADP; Orem (UT); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Health Savings Account Match

Flexible Spending Account

401(k) Match

Disability Insurance

Life Insurance

Tuition Reimbursement

Professional Training

Fitness Reimbursement

Philanthropic Activities

Employee Assistance Programs

Job summary

Squire in Orem, UT is seeking an Administrative Assistant to support the office with front desk coverage, calendar management, invoicing, and travel coordination.

The ideal candidate will have strong Excel and Microsoft Office skills, excellent communication, and the ability to multitask across projects while maintaining a professional, client‑focused environment at both our Orem and Salt Lake City locations.

Qualifications

• Associate degree preferred; equivalent on-the-job experience will be considered.
• Proficiency in Microsoft Office, including Word, PowerPoint, and especially Excel.
• Excellent interpersonal, written, and verbal communication skills.
• Dependable and punctual, with ability to meet deadlines.
• Strong organizational and administrative abilities.
• Willingness to ask questions and collaborate across departments.

Responsibilities

• Answer incoming phone calls; address questions and complaints, schedule and confirm appointments and meetings. Greet and assist visitors and handle complex inquiries via phone, email, or in person.
• Support internal projects by following up with responsible parties, meeting deadlines, and providing administrative assistance as needed.
• Screen incoming correspondence and respond appropriately or route inquiries to the correct employees.
• Provide administrative support to the sales team.
• Assist billing staff with invoicing processes and prepare invoices and statements as needed. Generate reports using internal software.
• Prepare meeting agendas and take minutes for industry group and internal meetings. Track and follow up on action items.
• Set up and take down meeting spaces, including coordinating meals and managing audio/visual equipment.
• Assist with planning and executing firm events, including supply pickups and logistical support.
• Coordinate travel arrangements for conferences, meetings, and events.
• Proficiently use Microsoft Word, Excel, PowerPoint, and other relevant software; conduct internet research and operate office equipment.
• Format and edit letters, reports, and other documents from draft to final, client-ready versions.
• Maintain a clean and organized workspace, including clerical areas, break rooms, and conference rooms. Monitor and restock supplies such as paper and printer ink.
• Support other departments as needed, which may include assembling and mailing tax returns, checking e-file forms, filing, and preparing 1099s.
• Run occasional off-site errands such as lunch pickups, mail deliveries, supply runs, or trips to the local post office; reliable personal vehicle required.
• Provide backup coverage for the front desk.
• Collaborate with the marketing department on assigned industry group initiatives.
• Coordinate workflow with other administrative assistants and departments to ensure smooth operations.

Job description

Squire in Orem, UT is seeking an Administrative Assistant to support the office with front desk coverage, calendar management, invoicing, and travel coordination.

The ideal candidate will have strong Excel and Microsoft Office skills, excellent communication, and the ability to multitask across projects while maintaining a professional, client‑focused environment at both our Orem and Salt Lake City locations.