Strategic Executive Assistant — Remote-Eligible

Lifetime Workforce Solutions, LLC; Town of De Witt (NY); On-site; USD 62,000 - 98,000; Full time

Benefits offered by this job

Remote work opportunity

Job summary

Excellus BCBS is seeking an Executive Assistant to provide high-level administrative, strategic, and operational support to senior leaders. The role manages complex calendars, coordinates communications, and serves as a trusted partner for stakeholders on confidential matters and strategic initiatives.

The position involves preparing briefing materials, facilitating meetings, arranging travel, and driving follow-up on action items, with a focus on aligning day-to-day activities to organizational

Qualifications

• Five (5) years of progressive administrative or related experience.
• HSD or GED required.
• Bachelor's degree in a related field preferred.
• Advanced proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, AI Agents etc.).
• Intermediate organizational, planning, and critical thinking skills.

Responsibilities

• Provides comprehensive, day-to-day executive administrative support to senior leaders and/or division.
• Anticipates needs, proactively manages priorities, and resolves issues independently.
• Oversees complex calendar management for senior leader(s), all company sponsored travel, and executive communications.
• Identifies risk, gaps and process improvements opportunities and provide recommendations.
• Supports leader readiness for key internal and external executive committee meetings by reviewing agendas and minutes, ensuring materials are complete and aligned, coordinating executive prep time, tracking decisions and action items, issuing post-meeting summaries, and partnering with administrative stakeholders as appropriate.
• Provides end-to-end coordination and administrative leadership for key internal and external executive committee meetings, including preparing and managing agendas and materials, calendaring, facilitating meeting logistics, capturing minutes, and ensuring follow-through on outcomes and deliverables.
• Prepares and edits advanced reports, presentations, and briefing materials.
• Drives post meeting follows through (owners, due dates, closure) and maintain momentum when the executive is out of office.
• Leads and/or coordinates divisional special projects, cross-functional initiatives or senior-level leader specific project.
• Partners or leads efforts in arranging on and off-site meetings, arranges for audio-visual equipment and other related resources.
• Provides executive level support to key officer as needed.
• Collaborates and trains divisional administrative staff on office procedures and protocols.
• Develops and documents administrative processes and best practices.
• Acts as a trusted advisor regarding scheduling, communications, and operations.

Skills

Calendar management

Executive support

Communication

Problem solving

Attention to detail

Education

HS Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Teams

Job description

Excellus BCBS is seeking an Executive Assistant to provide high-level administrative, strategic, and operational support to senior leaders. The role manages complex calendars, coordinates communications, and serves as a trusted partner for stakeholders on confidential matters and strategic initiatives.

The position involves preparing briefing materials, facilitating meetings, arranging travel, and driving follow-up on action items, with a focus on aligning day-to-day activities to organizational