Strategic Executive Assistant to Senior Leaders

Capital District Physicians Health Plan Inc; Buffalo (NY); On-site; USD 62,000 - 98,000; Full time

Job summary

Capital District Physicians Health Plan Inc. seeks an Executive Assistant to provide high-level administrative, strategic, and operational support to senior leadership. You will manage complex calendars, coordinate communications, arrange meetings and travel, and prepare materials to support decision-making.

You will handle confidential information with discretion, streamline workflows, and align day-to-day activities with organizational goals, enabling leaders to focus on strategic outcomes.

Qualifications

• Five (5) years of progressive administrative or related experience.
• HSD or GED required. Bachelor's degree in a related field preferred.
• Advanced proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, AI Agents etc.).
• Intermediate organizational, planning, and critical thinking skills.
• Advanced customer service, problem solving, time management and customer relations knowledge.
• Advanced senior leader level communication and stakeholder management abilities.
• Ability to handle highly confidential information and sensitive situations.
• Leadership and mentoring capabilities.
• In-depth knowledge of organizational structure, policies, and decision-making processes.
• Intermediate knowledge of project management principles and process improvement.
• Demonstrated ability to act on behalf of the Senior Leader within understood boundaries.
• Advanced level attention to detail.

Responsibilities

• Oversees complex calendar management for senior leader(s) and company-sponsored travel.
• Coordinates internal and external communications for executives.
• Prepares and edits advanced reports, presentations, and briefing materials.
• Supports leader readiness for key internal and external executive committee meetings.
• Manages agendas, minutes, and post-meeting summaries and action items.
• Drives post-meeting follow-through with owners and due dates.
• Leads or coordinates divisional special projects and cross-functional initiatives.
• Trains divisional administrative staff on procedures and best practices.
• Acts as a trusted advisor on scheduling, communications, and operations.

Skills

Microsoft Office

Team collaboration

Stakeholder management

Calendar management

Problem solving

Time management

Discretion & confidentiality

Education

High School Diploma or GED

Bachelor’s degree in related field preferred

Tools

Microsoft Teams

SharePoint

AI Agents

Job description

Capital District Physicians Health Plan Inc. seeks an Executive Assistant to provide high-level administrative, strategic, and operational support to senior leadership. You will manage complex calendars, coordinate communications, arrange meetings and travel, and prepare materials to support decision-making.

You will handle confidential information with discretion, streamline workflows, and align day-to-day activities with organizational goals, enabling leaders to focus on strategic outcomes.