Executive Assistant to Senior Leaders - Strategic & Remote

Capital District Physicians Health Plan Inc; Jamestown (NY); Hybrid; USD 41,000 - 65,000; Full time

Job summary

The Executive Assistant role at Capital District Physicians Health Plan Inc provides high-level administrative and strategic support to senior leadership. You will manage complex calendars, coordinate communications, and facilitate meetings and travel to align with organizational goals.

The position requires discretion with sensitive information, ability to prepare materials, and experience in coordinating cross-functional initiatives.

Qualifications

• Five (5) years of progressive administrative or related experience.
• HSD or GED required. Bachelor's degree in a related field preferred.
• Advanced proficiency in Microsoft Office and collaboration tools (Teams, SharePoint, AI Agents etc.).
• Intermediate organizational, planning, and critical thinking skills.
• Advanced customer service, problem solving, time management and customer relations knowledge.
• Advanced senior leader level communication and stakeholder management abilities.
• Ability to handle highly confidential information and sensitive situations.
• Leadership and mentoring capabilities.
• In-depth knowledge of organizational structure, policies, and decision-making processes.
• Intermediate knowledge of project management principles and process improvement.
• Demonstrated ability to act on behalf of the Senior Leader within understood boundaries.
• Advanced level attention to detail.

Responsibilities

• Provide executive administrative support to senior leaders and division.
• Anticipate needs, manage priorities, and resolve issues independently.
• Oversee complex calendar management for senior leaders and travel.
• Identify risks and process improvements and provide recommendations.
• Prepare materials and briefs for decision making and meetings.
• Coordinate meetings, track decisions and action items, issue summaries.
• Prepare and edit advanced reports and presentations.
• Drive post-meeting follow-ups and maintain momentum.
• Lead divisional special projects and cross-functional initiatives.
• Arrange on/off-site meetings and audiovisual resources.
• Provide executive-level support to key officers as needed.
• Train divisional staff on procedures.
• Develop administrative processes and best practices.
• Act as trusted advisor for scheduling, communications, operations.
• Maintain member privacy in line with policies.
• Attend regularly.

Skills

Calendar management

Microsoft Office

Communication

Stakeholder management

Travel coordination

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Teams

SharePoint

AI Agents

Job description

The Executive Assistant role at Capital District Physicians Health Plan Inc provides high-level administrative and strategic support to senior leadership. You will manage complex calendars, coordinate communications, and facilitate meetings and travel to align with organizational goals.

The position requires discretion with sensitive information, ability to prepare materials, and experience in coordinating cross-functional initiatives.