Strategic Executive Assistant to Executives

SHINE Technologies; Janesville (WI); On-site; USD 75,000 - 95,000; Full time

Job summary

SHINE Technologies is seeking anExecutive Assistant to provide high-level administrative support to the executive team in Wisconsin. You will manage complex calendars, travel, meetings, and reporting for assigned executives, maintaining confidentiality and delivering accurate, polished work.

The role requires strong attention to detail, sound judgment, and the ability to juggle multiple priorities for multiple leaders in a fast-paced environment.

Qualifications

• Five+ years of executive-level administrative support experience.
• Experience supporting multiple executives simultaneously and managing competing priorities.
• Excellent attention to detail with accurate, error-free work.
• Advanced Microsoft 365 proficiency (Outlook, Teams, Word, SharePoint).
• Advanced Excel (formulas, lookups, pivot tables) and PowerPoint skills.
• Strong written and verbal communication abilities.
• Sound judgment, analytical and organizational skills.
• Ability to handle confidential information with discretion.
• Ability to respond to urgent requests beyond standard hours.

Responsibilities

• Manage complex calendars for assigned executives and prioritize commitments.
• Schedule personal appointments with discretion and coordinate travel itineraries.
• Prepare and reconcile expense reports accurately and timely.
• Coordinate meetings, materials, and follow-up actions.
• Draft and proofread correspondence, reports, and presentations.
• Create executive-ready PowerPoint decks and Excel trackers/reports.
• Serve as liaison between executives and internal/external stakeholders.
• Handle multiple priorities and meet tight deadlines.

Skills

Microsoft 365

Outlook

Teams

Word

SharePoint

Excel (Advanced)

PowerPoint

Communication skills

Attention to detail

Discretion

Education

Bachelor’s degree

Tools

Asana

Copilot

ChatGPT

Claude

Job description

SHINE Technologies is seeking anExecutive Assistant to provide high-level administrative support to the executive team in Wisconsin. You will manage complex calendars, travel, meetings, and reporting for assigned executives, maintaining confidentiality and delivering accurate, polished work.

The role requires strong attention to detail, sound judgment, and the ability to juggle multiple priorities for multiple leaders in a fast-paced environment.