Strategic Executive Assistant & Projects Lead

CMCO Brasil; Charlotte (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Columbus McKinnon in Charlotte, NC is seeking an Executive Business Partner to provide high-level administrative support to assigned leaders. Responsibilities include coordinating complex calendars, travel, meetings, and special projects, and preparing presentations.

You will maintain confidential records, manage expenses with a corporate card, and plan events for teams, while communicating clearly and building strong working relationships across departments.

Qualifications

• Bachelor's degree from four-year college or university preferred.
• 2+ years of administrative experience supporting C Level Executives.
• Proficient in Microsoft Office applications; strong organizational and communication skills.

Responsibilities

• Performs highly skilled administrative duties.
• Manage schedules for executive staff to include multiple complex calendars and scheduling requirements.
• Performs administrative support functions such as coordinating travel, scheduling and planning meetings and conferences.
• Maintains confidential records, administers programs such as Concur.
• Exercises judgment and discretion in the administration of business/function programs and special projects.
• Manage expenses and office purchases with P-Card.
• Event planning for small and large groups including scheduling, collaborating with other departments ordering food and supplies, and preparing agendas and assembling materials.
• Create meeting calendar, reserving conference rooms and send notices for all team meetings, etc. using WebEx.
• Perform all scheduling/administration for local/domestic and international trips, visas, passport renewals and security.
• Communicate clearly and effectively both orally and in writing. Understand and follow written and oral instructions. Prepare clear, accurate, and concise records and reports.
• Establish and maintain effective working relationships with staff, customers, and others encountered in the course of work.
• Respond to inquiries, and when appropriate, take action on the Executive's behalf.
• Maintain office supplies and breakroom inventory. Determine inventory level; anticipating needed supplies; evaluating new office products; placing, and expediting orders for supplies; verifying receipt of supplies.
• Must maintain strict confidentiality at all times.
• Perform other duties as assigned.

Skills

Communication skills

Multi-tasking

Self-starter

Time management

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

Concur

Job description

Columbus McKinnon in Charlotte, NC is seeking an Executive Business Partner to provide high-level administrative support to assigned leaders. Responsibilities include coordinating complex calendars, travel, meetings, and special projects, and preparing presentations.

You will maintain confidential records, manage expenses with a corporate card, and plan events for teams, while communicating clearly and building strong working relationships across departments.