Strategic Executive Assistant to C-Level Leaders

Columbus McKinnon; Charlotte (NC); On-site; USD 70,000 - 95,000; Full time

Job summary

Columbus McKinnon is seeking an Executive Business Partner to provide high-level administrative support to assigned leaders, coordinating projects, travel, conferences, and presentations.

You will manage complex calendars, prepare reports, handle confidential information, and collaborate across departments to ensure smooth operations and effective communication in a fast-paced environment.

Qualifications

• Bachelor's degree (B. A.) from four-year college or university preferred
• 2+ years of administrative experience supporting C Level Executives
• Knowledge of technical products and user applications
• Must be highly proficient in Microsoft Office applications and possess strong organizational and communication skills.

Responsibilities

• Performs highly skilled administrative duties.
• Manage schedules for executive staff including multiple complex calendars and scheduling requirements.
• Performs administrative support functions such as coordinating travel, scheduling and planning meetings and conferences.
• Maintains confidential records, administers programs such as Concur.
• Exercises judgment and discretion in the administration of business/function programs and special projects.
• Manage expenses and office purchases with P-Card.
• Event planning for small and large groups including scheduling, collaborating with other departments ordering food and supplies, and preparing agendas and assembling materials.
• Create meeting calendar, reserving conference rooms and send notices for all team meetings, etc. using WebEx.
• Perform all scheduling/administration for local/domestic and international trips, visas, passport renewals and security.
• Communicate clearly and effectively both orally and in writing. Understand and follow written and oral instructions. Prepare clear, accurate, and concise records and reports.
• Establish and maintain effective working relationships with staff, customers, and others encountered in the course of work.
• Respond to inquiries, and when appropriate, take action on the Executive's behalf.
• Maintain office supplies and breakroom inventory. Determine inventory level; anticipating needed supplies; evaluating new office products; placing, and expediting orders for supplies; verifying receipt of supplies.
• Must maintain strict confidentiality at all times.
• Perform other duties as assigned.

Skills

Executive support

Calendar management

Travel coordination

Confidential records

Communication skills

Presentation skills

Education

Bachelor's degree

Tools

Concur

Microsoft Office

Job description

Columbus McKinnon is seeking an Executive Business Partner to provide high-level administrative support to assigned leaders, coordinating projects, travel, conferences, and presentations.

You will manage complex calendars, prepare reports, handle confidential information, and collaborate across departments to ensure smooth operations and effective communication in a fast-paced environment.