Strategic Executive Assistant & Projects Coordinator

Career Group; Los Angeles (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Career Group is seeking an Executive Assistant & Special Projects Coordinator for a fast-paced women's fashion and e-commerce brand in Los Angeles. You will support senior leadership, manage complex calendars, prepare meetings, and drive cross-functional projects from concept to delivery.

The role requires exceptional organization, proactive problem-solving, and flawless communication with internal teams, vendors, and external partners to bring events, influencer initiatives, and campaigns to

Qualifications

• Experience in executive assistance or project coordination with senior leadership.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple projects and priorities independently.
• Experience with spreadsheets, trackers, and presentations.
• Experience with consumer brands or influencer partnerships is a plus.

Responsibilities

• Manage email, calendars, meeting preparation, and follow-up
• Track action items, deadlines, approvals, and project milestones
• Coordinate cross-functional initiatives and keep stakeholders informed of progress
• Support influencer collaborations, including communications, proposed offers, deliverables, and approvals
• Coordinate marketing giveaways, including vendor communication, gift selection, and delivery logistics

Skills

Executive support

Project coordination

Calendars & emails

Cross-functional collaboration

Vendor coordination

Tools

Google Workspace

Microsoft Excel

PowerPoint

Asana

Job description

Career Group is seeking an Executive Assistant & Special Projects Coordinator for a fast-paced women's fashion and e-commerce brand in Los Angeles. You will support senior leadership, manage complex calendars, prepare meetings, and drive cross-functional projects from concept to delivery.

The role requires exceptional organization, proactive problem-solving, and flawless communication with internal teams, vendors, and external partners to bring events, influencer initiatives, and campaigns to