Strategic Executive Assistant & Project Manager

McKesson’s Corporate; Nashville (TN); On-site; USD 55,000 - 90,000; Full time

Job summary

Sarah Cannon Research Institute in Nashville seeks a Project Manager, Executive Support Assistant to provide high-level administrative support to the senior Director, AVP, VP, and Executives. The role is primarily onsite at our Nashville corporate offices and requires coordinating calendars, documents, and communications across corporate functions.

Responsibilities include managing executive calendars, handling COI disclosures, uploading contracts for legal review, coordinating large events, and

Qualifications

• Bachelor Degree completion is highly preferred, however, experience may be substituted for education
• 3+ years relevant work experience in a related role utilizing MS Office products, including Word, Excel, PowerPoint
• 3+ years relevant work experience utilizing SharePoint, Adobe, and Concur is highly desired
• Experience multi-tasking in a fast-paced environment is essential
• Ability to work effectively with staff, and other internal and external sponsors and vendors
• Experience with organizational policies and procedures, administrative procedures, expense reports, other financial reconciliations

Responsibilities

• Maintaining strictest confidentiality at all times and in all situations
• Performs complex administrative duties including, but not limited to, maintaining Executive’s CV, responding on behalf of Executive when necessary, composing correspondence, and coordinating resources across corporate functions.
• Calendar Management - Manages Executive Outlook calendars by collaborating with internal and external Executives, Assistants, Consultants, and Vendor Partners.
• Ensures completion and submission of Conflict of Interest (COI) disclosures for Executive’s events, publications, abstracts, etc.
• Uploads applicable contracts into Conga for institutional review by legal team
• Facilitates correspondence between legal, internal and external stakeholders, and Executive, to ensure contracts are executed before Executive engagement and to ensure compliance.
• Manages large departmental events such as All Hands and RVP meetings, as assigned by Executive
• Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement.
• Other responsibilities as assigned

Skills

MS Office

Multi-tasking

Stakeholder coordination

Administrative procedures

Education

Bachelor's degree

Tools

SharePoint

Adobe

Concur

SAP Concur

Job description

Sarah Cannon Research Institute in Nashville seeks a Project Manager, Executive Support Assistant to provide high-level administrative support to the senior Director, AVP, VP, and Executives. The role is primarily onsite at our Nashville corporate offices and requires coordinating calendars, documents, and communications across corporate functions.

Responsibilities include managing executive calendars, handling COI disclosures, uploading contracts for legal review, coordinating large events, and