Project Manager, Executive Support Assistant - Nashville, TN

McKesson’s Corporate; Nashville (TN); On-site; USD 55,000 - 90,000; Full time

Job summary

Sarah Cannon Research Institute in Nashville seeks a Project Manager, Executive Support Assistant to provide high-level administrative support to the senior Director, AVP, VP, and Executives. The role is primarily onsite at our Nashville corporate offices and requires coordinating calendars, documents, and communications across corporate functions.

Responsibilities include managing executive calendars, handling COI disclosures, uploading contracts for legal review, coordinating large events, and

Qualifications

• Bachelor Degree completion is highly preferred, however, experience may be substituted for education
• 3+ years relevant work experience in a related role utilizing MS Office products, including Word, Excel, PowerPoint
• 3+ years relevant work experience utilizing SharePoint, Adobe, and Concur is highly desired
• Experience multi-tasking in a fast-paced environment is essential
• Ability to work effectively with staff, and other internal and external sponsors and vendors
• Experience with organizational policies and procedures, administrative procedures, expense reports, other financial reconciliations

Responsibilities

• Maintaining strictest confidentiality at all times and in all situations
• Performs complex administrative duties including, but not limited to, maintaining Executive’s CV, responding on behalf of Executive when necessary, composing correspondence, and coordinating resources across corporate functions.
• Calendar Management - Manages Executive Outlook calendars by collaborating with internal and external Executives, Assistants, Consultants, and Vendor Partners.
• Ensures completion and submission of Conflict of Interest (COI) disclosures for Executive’s events, publications, abstracts, etc.
• Uploads applicable contracts into Conga for institutional review by legal team
• Facilitates correspondence between legal, internal and external stakeholders, and Executive, to ensure contracts are executed before Executive engagement and to ensure compliance.
• Manages large departmental events such as All Hands and RVP meetings, as assigned by Executive
• Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement.
• Other responsibilities as assigned

Skills

MS Office

Multi-tasking

Stakeholder coordination

Administrative procedures

Education

Bachelor's degree

Tools

SharePoint

Adobe

Concur

SAP Concur

Job description

About Sarah Cannon Research Institute

Sarah Cannon Research Institute (SCRI) is one of the world’s leading oncology research organizations conducting community-based clinical trials. Focused on advancing therapies for patients over the last three decades, SCRI is a leader in drug development. In 2022, SCRI formed a joint venture with former US Oncology Research to expand clinical trial access across the country. It has conducted more than 850 first-in-human clinical trials since its inception and contributed to pivotal research that has led to the majority of new cancer therapies approved by the FDA in the past decade. SCRI’s research network brings together more than 1,300 physicians who are enrolling patients into clinical trials at more than 200 locations in 20+ states across the U.S.

Please click here to learn more about our research offerings.

Project Manager, Executive Support Assistant

Our Project Manager, Executive Support Assistant will perform administrative duties for our senior-level Director, AVP, VP, or Executives. This position will work primarily onsite at our Nashville corporate offices supporting multiple executive leaders. Relocation assistance, and visa sponsorship are not available.

Duties and accountabilities

• Maintaining strictest confidentiality at all times and in all situations
• Performs complex administrative duties including, but not limited to, maintaining Executive’s CV, responding on behalf of Executive when necessary, composing correspondence, and coordinating resources across corporate functions.
• Calendar Management - Manages Executive Outlook calendars by collaborating with internal and external Executives, Assistants, Consultants, and Vendor Partners.
• Ensures completion and submission of Conflict of Interest (COI) disclosures for Executive’s events, publications, abstracts, etc.
• Uploads applicable contracts into Conga for institutional review by legal team
• Facilitates correspondence between legal, internal and external stakeholders, and Executive, to ensure contracts are executed before Executive engagement and to ensure compliance.
• Manages large departmental events such as All Hands and RVP meetings, as assigned by Executive
• Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement.
• Other responsibilities as assigned

Qualifications

• Bachelor Degree completion is highly preferred, however, experience may be substituted for education
• 3+ years relevant work experience in a related role utilizing MS Office products, including Word, Excel, PowerPoint
• 3+ years relevant work experience utilizing SharePoint, Adobe, and Concur is highly desired
• Experience multi-tasking in a fast-paced environment is essential
• Ability to work effectively with staff, and other internal and external sponsors and vendors
• Experience with organizational policies and procedures, administrative procedures, expense reports, other financial reconciliations

Benefits

• That’s why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being.
• Our Total Rewards offerings serve the different needs of our diverse colleague population and ensure they are the healthiest versions of themselves.
• As part of Total Rewards, we are proud to offer a competitive compensation package. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets.
• In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Equal Opportunity and Diversity

We are an equal opportunity employer and value diversity at our company.

We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.