Strategic Executive Assistant & Project Administrator

Maclab Development Group; Indiana (PA); On-site; USD 60,000 - 90,000; Full time

Job summary

Maclab Development Group is seeking an Executive Assistant & Project Administrator to provide high-level support to the President & CEO, VP Land Development, and VP Operations.

The role blends executive support, project administration, and office coordination, with occasional confidential personal assistance. You will manage calendars, prepare materials, arrange travel, and help keep complex initiatives on track while maintaining discretion and professionalism.

Qualifications

• Five or more years supporting senior executives in executive assistant or similar role.
• Experience supporting multiple executives with evolving priorities.
• Strong organizational, planning, and time-management skills with proactive thinking.
• Ability to exercise judgment, discretion, and confidentiality.
• Excellent written and verbal communication, with attention to detail.

Responsibilities

• Provide proactive executive support to the President & CEO and two VP roles.
• Manage complex calendars, meetings, and priorities across executives.
• Coordinate internal and external meetings, materials, travel, and logistics.
• Prepare professional documents, reports, and presentations for leadership.
• Track actions and follow up on project decisions across initiatives.
• Maintain confidential files and records with high integrity.

Skills

Executive support

Calendar management

Communication

Discretion

Microsoft 365 proficiency

Project coordination

Documentation & presentation

Vendor coordination

Travel planning

Team collaboration

Education

Post-secondary education in business administration

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Maclab Development Group is seeking an Executive Assistant & Project Administrator to provide high-level support to the President & CEO, VP Land Development, and VP Operations.

The role blends executive support, project administration, and office coordination, with occasional confidential personal assistance. You will manage calendars, prepare materials, arrange travel, and help keep complex initiatives on track while maintaining discretion and professionalism.