Strategic Executive Assistant to Partners, PEPI

Alvarez & Marsal; Scottsdale (AZ); Vor Ort; USD 80.000 - 90.000; Vollzeit

Benefits dieser Stelle

Healthcare plans

401(k) retirement savings plan

Paid time off

Zusammenfassung

Alvarez & Marsal is seeking an experienced Executive Assistant within our Private Equity Performance Improvement team. The role focuses on supporting Managing Directors with calendar management, travel coordination, expense reporting, and cross-functional coordination across MAS/PEPI teams.

The successful candidate will be a proactive, organized, and discreet professional capable of handling high‑volume administration in a fast-paced environment while maintaining confidentiality and delivering

Qualifikationen

• Minimum of 10 years' experience as an Executive Assistant or in Business Operations, preferably in consulting or professional services.
• Bachelor’s Degree preferred in relevant field or equivalent experience.
• Highly proficient in Microsoft Office Suite, Concur & SharePoint.
• Strong interpersonal skills with multiple executives and diverse styles.
• Excellent written and verbal communication, confidentiality, and professionalism.
• Able to work independently in a fast-paced environment and manage multiple priorities.

Aufgaben

• Support Managing Directors with calendar management, travel planning and expense reporting.
• Coordinate travel, flights, hotels and ground transportation end-to-end.
• Prepare and submit expense reports using Concur and reconcile corporate card transactions.
• Keep teams informed of commitments and responsibilities; follow up as needed.
• Log hours for Managing Directors in the time-tracking system to support budgeting.
• Prepare conflict memos and assign project codes for engagement tracking and compliance.
• Review vendor invoices for timely payments and assist with client invoicing.
• Update sales pipeline with current information as requested by leadership.
• Assist with planning and executing internal and client-facing events.
• Contribute to the preparation of PPT decks and marketing materials for proposals.
• Support recruitment scheduling and coordination as needed.

Kenntnisse

Executive support

Calendar management

Travel planning

Communication

Project coordination

Ausbildung

Bachelor’s Degree preferred in relevant field

Tools

Outlook

Concur

SharePoint

Jobbeschreibung

Alvarez & Marsal is seeking an experienced Executive Assistant within our Private Equity Performance Improvement team. The role focuses on supporting Managing Directors with calendar management, travel coordination, expense reporting, and cross-functional coordination across MAS/PEPI teams.

The successful candidate will be a proactive, organized, and discreet professional capable of handling high‑volume administration in a fast-paced environment while maintaining confidentiality and delivering