Executive Assistant to Senior Executives - Private Equity

Atrium Staffing LLC; New York (NY); On-site; USD 83,000 - 94,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing LLC is seeking an experienced Executive Assistant to support senior executives in a fast-paced private equity environment. The role emphasizes discretion, calendar management, travel coordination, and detailed administrative support across domestic and international priorities.

The successful candidate will handle confidential information, coordinate meetings with investors and portfolio companies, and partner with other assistants to keep executives organized and prepared for

Qualifications

• Previous Executive Assistant experience supporting senior-level executives.
• Experience in a fast-paced, high-performance corporate environment.
• Exceptional calendar management and scheduling skills.
• Strong experience coordinating complex domestic and international travel.
• Experience preparing and processing expense reports.
• Excellent written and verbal communication skills.
• Highly polished, professional, and comfortable with senior stakeholders.
• Strong organizational skills with exceptional attention to detail.
• Ability to anticipate executive needs and act proactively.
• Ability to manage competing priorities and last-minute changes calmly.
• High level of discretion when handling confidential information.
• Proficient with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Manage complex and frequently changing executive calendars across multiple priorities and time zones.
• Schedule and coordinate meetings, conference calls, and video meetings.
• Identify scheduling conflicts and adjust priorities accordingly.
• Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
• Process expense reports, invoices, and reimbursements accurately and promptly.
• Prepare executives for meetings by coordinating materials, agendas, and logistics.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate meetings with investors, portfolio company executives, advisors, and other senior-level contacts.
• Handle highly confidential information with discretion.
• Assist with conference room reservations, setup, and catering.
• Maintain executive contacts, files, and records.
• Track follow-ups, deadlines, and action items.
• Partner with other Executive Assistants and administrative professionals firm-wide.
• Assist with team events and other business-related functions.
• Provide additional administrative and project support as priorities arise.

Skills

Executive assistant

Calendar management

Travel coordination

Expense reporting

Communication skills

Discretion

Organization

Prioritization

Microsoft Office

Teams

Education

Bachelor's degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

Job description

Atrium Staffing LLC is seeking an experienced Executive Assistant to support senior executives in a fast-paced private equity environment. The role emphasizes discretion, calendar management, travel coordination, and detailed administrative support across domestic and international priorities.

The successful candidate will handle confidential information, coordinate meetings with investors and portfolio companies, and partner with other assistants to keep executives organized and prepared for