Strategic Executive Assistant - Part-Time, In-Person

The Best Practice; Arlington Heights (IL); On-site; USD 39,000 - 50,000; Part time

Benefits offered by this job

Paid time off

Health insurance available

Competitive hourly wage

On-site role in Arlington Heights

Job summary

The Best Practice in Arlington Heights, IL is seeking a part-time in-person Executive Assistant to support a physician-focused consulting practice. You will keep the executive organized, draft plans, and drive tasks to completion while we grow responsibly.

You’ll handle calendars, emails, meeting prep, travel, invoicing, and CRM maintenance in Notion, with a focus on proactive, thoughtful support and clear communication.

Qualifications

• Strategic thinker with attention to detail and strong writing ability.
• Self-starter who can work with ambiguity and ask the right questions.
• Excellent organizational and follow-through skills.
• Good judgment in prioritizing tasks and taking initiative.
• Discreet, trustworthy with sensitive information.
• Experience with business communication and professional correspondence.
• Experience as an executive/personal assistant or office manager preferred.
• Healthcare or professional services experience is a plus.

Responsibilities

• Continually track projects, tasks, and deadlines.
• Monitor emails and draft replies.
• Manage professional and personal calendars.
• Prepare for meetings with agendas, briefs, minutes, and action items.
• Keep Notion CRM clean, tagged, and up to date.
• Arrange travel for client visits and speaking engagements.
• Handle invoicing and expense tracking.
• Draft outreach to the contact network using the developed system.
• Maintain a content/newsletter calendar.
• Coordinate with marketing support for the business.
• Perform other duties as assigned.

Skills

Strategic thinking

Detail oriented

Self-starter

Organizational skills

Discretion

Written communication

Tools

Notion

Microsoft 365

Google Workspace

LinkedIn

WordPress

Job description

The Best Practice in Arlington Heights, IL is seeking a part-time in-person Executive Assistant to support a physician-focused consulting practice. You will keep the executive organized, draft plans, and drive tasks to completion while we grow responsibly.

You’ll handle calendars, emails, meeting prep, travel, invoicing, and CRM maintenance in Notion, with a focus on proactive, thoughtful support and clear communication.