Executive Assistant

AlphaX; Arlington (WA); Hybrid; Full time

Benefits offered by this job

Health insurance options

Paid time off (PTO) and holidays

Professional development and training opportunities

Supportive team culture

401(k) retirement plan with company matching

Job summary

A leading virtual bookkeeping and advisory firm in Arlington, WA is seeking an organized Executive Assistant. In this full-time position, you will manage executive calendars, prepare important correspondence, and serve as a key point of contact for both internal and external communications. Ideal candidates will have strong administrative skills, proficiency in Microsoft Office, and effective communication abilities. This role supports leadership in maintaining smooth operations and enhancing client services, contributing to the success of clients across Washington State.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage calendars and coordinate meetings for executive staff.
• Prepare and edit correspondence, reports, and presentations.
• Serve as the primary point of contact for teams and clients.

Skills

Organizational skills

Time management

Communication abilities

Proficiency in Microsoft Office Suite

Multitasking skills

Tools

Microsoft Office Suite

Virtual communication tools

Job description

We are seeking a highly organized Executive Assistant to support a fast-growing virtual bookkeeping and advisory team in Arlington, WA. This full‑time position is ideal for someone with strong administrative skills and a proactive mindset. The Executive Assistant will play a key role in ensuring smooth day‑to‑day operations, coordinating communications, and supporting leadership in managing financial workflows and client services. This position is based in Arlington, offering the opportunity to contribute to a professional team focused on improving bookkeeping processes and business performance for clients across Washington State.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for executive staff in Arlington.
• Prepare and edit correspondence, reports, and presentations related to bookkeeping and client services.
• Serve as the primary point of contact for internal teams and external clients, ensuring timely communication.
• Assist with onboarding new clients and maintaining accurate client records.
• Support leadership in monitoring project deadlines, financial documents, and operational workflows.
• Coordinate virtual meetings, conference calls, and events, ensuring efficient logistics.
• Maintain confidentiality of sensitive financial and operational information.
• Help streamline administrative processes and identify opportunities for operational improvements.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and common virtual communication tools.
• Ability to work independently and proactively in a remote or hybrid environment.
• Familiarity with bookkeeping, financial processes, or client services is a plus.
• Professional demeanor with strong attention to detail and problem‑solving skills.

Benefits

• Health insurance options.
• Paid time off (PTO) and holidays.
• Professional development and training opportunities.
• Supportive team culture with opportunities for career growth.
• 401(k) retirement plan with company matching.

Apply directly to be considered for immediate review.