Strategic Executive Assistant & Operations Partner

Avantor; Wayne (PA); On-site; USD 90,000 - 120,000; Full time

Job summary

Avantor is seeking an Executive Assistant to provide high-level support to the President of VWR Distribution & Services and the Executive Vice President & CHRO. The role requires proactive coordination, project management, and the use of technology to drive operational excellence in a fast-paced, matrixed environment.

The ideal candidate will manage calendars, prepare materials, coordinate travel, and support cross-functional initiatives while maintaining strict confidentiality and executive

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 5+ years supporting senior executives, VP/CHRO/COO or C-suite.
• Strong calendar management and prioritization skills.
• Proven project management experience coordinating multiple initiatives.
• Exceptional written, verbal, and interpersonal communication.
• Advanced Microsoft 365 proficiency and executive presentation support.

Responsibilities

• Manage complex calendars and optimize executives' time.
• Prepare meetings with briefs, agendas, and follow-up actions.
• Coordinate domestic and international travel.
• Lead cross-functional projects and track milestones.
• Support governance processes and leadership routines.
• Leverage technology to streamline workflows and automate tasks.
• Support leadership events and executive communications.

Skills

Executive support

Calendar management

Project coordination

Communication skills

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Microsoft 365 Suite

Workday (expense reports, approvals)

Job description

Avantor is seeking an Executive Assistant to provide high-level support to the President of VWR Distribution & Services and the Executive Vice President & CHRO. The role requires proactive coordination, project management, and the use of technology to drive operational excellence in a fast-paced, matrixed environment.

The ideal candidate will manage calendars, prepare materials, coordinate travel, and support cross-functional initiatives while maintaining strict confidentiality and executive