Executive Administrative Partner to Leadership

Wpp Group; California; On-site; USD 55,000 - 60,000; Full time

Job summary

T&P in California seeks an administrative assistant to support its leadership team with proactive, organized, day-to-day operations in a fast-paced agency setting.

The role includes managing senior calendars, coordinating meetings and travel (domestic and international), handling confidential communications, and assisting with events and special projects while maintaining a solutions-focused mindset.

Qualifications

• Previous experience as an Administrative Assistant, Personal Assistant, or Executive Assistant, ideally within an advertising, creative, or similarly fast-paced environment.
• Strong organizational and time management skills, with the ability to manage competing priorities and anticipate needs.
• Excellent written and verbal communication skills, with a professional and approachable manner.

Responsibilities

• Manage multiple complex calendars for senior leadership, proactively scheduling meetings, identifying conflicts, and adjusting priorities as needed.
• Build and maintain strong working relationships with internal teams, senior stakeholders, clients, and external partners.
• Act as a key point of contact for leadership, managing incoming requests, correspondence, and day-to-day inquiries with professionalism and discretion.
• Coordinate meetings from start to finish, including scheduling, conference room bookings, catering, technology setup, and preparation of meeting materials.
• Arrange domestic and international business travel, including flights, trains, accommodations, ground transportation, and detailed itineraries.
• Anticipate scheduling or travel changes and proactively manage last-minute adjustments.
• Assist with visa applications and other business travel-related documentation when required.
• Manage email correspondence, ensuring timely responses and clear communication.
• Support the wider administrative team with office events, team gatherings, gifts, and other initiatives.
• Provide general administrative and operational support to the leadership team.
• Assist with additional administrative tasks and special projects as required.

Skills

Calendar management

Communication skills

Discretion

Microsoft Office

Google Workspace

Travel coordination

Problem-solving

Independent and collaborative

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Google Workspace

Keynote

Advantage

Job description

T&P in California seeks an administrative assistant to support its leadership team with proactive, organized, day-to-day operations in a fast-paced agency setting.

The role includes managing senior calendars, coordinating meetings and travel (domestic and international), handling confidential communications, and assisting with events and special projects while maintaining a solutions-focused mindset.