Strategic Executive Assistant & Operations Partner

Allparts, Inc.; Colmar (PA); On-site; USD 84,000 - 124,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Paid Time Off

Paid Parental Leave

401k with company match

Employee Stock Purchase Plan

Job summary

Dorman Products is seeking an Executive Administrative Assistant to support executive leadership. The role focuses on managing calendars, coordinating travel, handling communications, and driving efficient administrative workflows across Light and Heavy Duty segments.

Ideal candidates will have 5+ years in office administration, strong MS Office skills, and a track record of discretion and thorough reporting.

Qualifications

• Experience in office management and scheduling intricacies.
• Ability to maintain discretion and confidentiality.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proven time management skills with ability to meet deadlines.
• Extensive knowledge of office administration and recordkeeping.
• Proficiency with Microsoft Office Suite and ability to learn new software.
• Strong project management and multitasking abilities.
• Physical ability to lift up to 20 pounds.

Responsibilities

• Coordinates day-to-day and long-range activities of Light Duty and Heavy Duty segments.
• Manages complex calendars and rearranges appointments as needed.
• Plans travel and processes related expense reports.
• Screens executive communications (phone, email, Teams, mail, visitors).
• Coordinates internal/external contacts to resolve problems.
• Performs various administrative tasks and drives process improvements.
• Prepares reports and metrics; analyzes data for reviews.
• Builds relationships across organizational levels.
• Manages office needs like events and supplies.
• Schedules conferences and meetings; uses MS Office tools.

Skills

Office management

Scheduling

Discretion & confidentiality

Verbal & written communication

Organization & time management

Microsoft Office proficiency

Multi-tasking

Education

High school diploma

Bachelor's degree in Business Administration or related field

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Dorman Products is seeking an Executive Administrative Assistant to support executive leadership. The role focuses on managing calendars, coordinating travel, handling communications, and driving efficient administrative workflows across Light and Heavy Duty segments.

Ideal candidates will have 5+ years in office administration, strong MS Office skills, and a track record of discretion and thorough reporting.