Senior Executive Assistant - Calendar, Travel & Projects

Allparts, Inc.; Northern (KY); Hybrid; USD 84,000 - 124,000; Full time

Benefits offered by this job

Bonus eligible

Medical, dental, vision

Paid time off

Parental leave

401k with company match

Employee stock purchase plan

Job summary

Dorman Products is seeking an Executive Administrative Assistant to support senior leadership and manage critical administrative functions in our US operations. The role involves calendar and travel coordination, meeting planning, and preparing reports and presentations.

The successful candidate will have strong organizational skills, excellent communication, and a high level of discretion, with 5+ years of related experience and a Bachelor’s degree preferred.

Qualifications

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• 5+ years of related experience required.

Responsibilities

• Coordinate day-to-day and long-range activities of the Light Duty and Heavy Duty business segments.
• Efficiently manage complex calendars, including setting up, confirming and/or rearranging appointments as necessary.
• Plan and coordinate travel arrangements including managing and processing expense reports related to travel.
• Screen incoming executive communication including phone calls, emails, Teams messages, mail and visitors.
• Communicate with internal and external contacts to resolve problems as necessary.
• Handle a wide range of administrative support tasks and independently initiate and implement processes to manage projects, information, and people.
• Research and analyze data to prepare documents for review and presentation.
• Compile information, analyze, and prepare reports and departmental metrics as required
• Develop positive and strategic relationships at all levels of the organization.
• Coordinate office needs such as organizing events, maintaining supplies, etc.
• Schedules conference rooms and meetings as necessary.
• Uses expertise in Microsoft Word, Microsoft Excel, Microsoft Powerpoint and Microsoft Outlook.
• Performs other related duties as assigned.

Skills

Scheduling

Discretion

Communication

Organizational skills

Time management

Office administration

Microsoft Office

Multi-tasking

Project management

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Dorman Products is seeking an Executive Administrative Assistant to support senior leadership and manage critical administrative functions in our US operations. The role involves calendar and travel coordination, meeting planning, and preparing reports and presentations.

The successful candidate will have strong organizational skills, excellent communication, and a high level of discretion, with 5+ years of related experience and a Bachelor’s degree preferred.