Executive Administrative Assistant

Allparts, Inc.; Colmar (PA); On-site; USD 84,000 - 124,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Paid Time Off

Paid Parental Leave

401k with company match

Employee Stock Purchase Plan

Job summary

Dorman Products is seeking an Executive Administrative Assistant to support executive leadership. The role focuses on managing calendars, coordinating travel, handling communications, and driving efficient administrative workflows across Light and Heavy Duty segments.

Ideal candidates will have 5+ years in office administration, strong MS Office skills, and a track record of discretion and thorough reporting.

Qualifications

• Experience in office management and scheduling intricacies.
• Ability to maintain discretion and confidentiality.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proven time management skills with ability to meet deadlines.
• Extensive knowledge of office administration and recordkeeping.
• Proficiency with Microsoft Office Suite and ability to learn new software.
• Strong project management and multitasking abilities.
• Physical ability to lift up to 20 pounds.

Responsibilities

• Coordinates day-to-day and long-range activities of Light Duty and Heavy Duty segments.
• Manages complex calendars and rearranges appointments as needed.
• Plans travel and processes related expense reports.
• Screens executive communications (phone, email, Teams, mail, visitors).
• Coordinates internal/external contacts to resolve problems.
• Performs various administrative tasks and drives process improvements.
• Prepares reports and metrics; analyzes data for reviews.
• Builds relationships across organizational levels.
• Manages office needs like events and supplies.
• Schedules conferences and meetings; uses MS Office tools.

Skills

Office management

Scheduling

Discretion & confidentiality

Verbal & written communication

Organization & time management

Microsoft Office proficiency

Multi-tasking

Education

High school diploma

Bachelor's degree in Business Administration or related field

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

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Executive Administrative Assistant

Date: Sep 1, 2026

Company: Dorman Products

Dorman was founded on the belief that people should have greater freedom to fix motor vehicles. For over 100 years, we have been driving new solutions, releasing tens of thousands of aftermarket replacement products engineered to save time and money, and increase convenience and reliability. Founded and headquartered in the United States, we are a pioneering global organization offering an always-evolving catalog of automotive, heavy-duty and specialty vehicle products. Today, we have more than 3,800 employees across 29 different locations, with a family of brands that also includes SuperATV and Dayton Parts. Reaching a revenue of $2.13 billion in 2025, Dorman is publicly traded under the stock ticker DORM.

Everyone who works at Dorman is called a Contributor. We need everyone, regardless of role and experience, to contribute to our success. That means everyone has a unique ability to make an impact on the business. We encourage all our Contributors to bring their authentic selves to work. The freedom to pursue new ideas, offer different perspectives, and grow in your career is fundamental to working at Dorman.

Primary Duties

• Coordinates the day-to-day and long-range activities and operations of the Light Duty and Heavy Duty business segments.
• Efficiently manages complex and dynamic calendars, including setting up, confirming and/or rearranging appointments as necessary.
• Plans and coordinates travel arrangements including managing and processing expense reports related to travel.
• Screens incoming executive communication including phone calls, emails, Teams messages, mail and visitors.
• Communicates with internal and external contacts to resolve problems as necessary.
• Handles a wide range of administrative support tasks and independently initiates and implements processes to manage projects, information, and people.
• Researches and analyzes data to prepare documents for review and presentation.
• Compiles information, analyzes, and prepares reports and departmental metrics as required
• Develops positive and strategic relationships at all levels of the organization.
• Coordinates office needs such as organizing events, maintaining supplies, etc.
• Schedules conference rooms and meetings as necessary.
• Uses expertise in Microsoft Word, Microsoft Excel, Microsoft Powerpoint and Microsoft Outlook.
• Performs other related duties as assigned.

Qualifications

• In-depth understanding of office management and the intricacies of scheduling.
• Ability to maintain discretion and confidentiality in all matters.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Physical Requirement: Capability to lift 20 pounds.
• Working Conditions: While performing the duties of this job, the employee is regularly required to reach, swivel, carry items from one building to another, and speak and actively listen. Noise level is usually moderate.

Education / Experience

• High school diploma required; Bachelor’sdegree in Business Administration or related field preferred.
• 5+ years of related experience required

The US base salary range for this full-time position is $83,600.00 to $124,300.00. This role is also eligible for a bonus. The actual base pay offered to the successful candidate will depend on multiple factors, including but not limited to job-related knowledge and skills, experience, business needs, geographical location, and internal pay equity. Compensation decisions are made based on the specific facts and circumstances of each role and candidate.

As a Dorman US contributor, you (and eligible dependents, as applicable) will have access to medical, dental, vision, basic life insurance, paid time off (sick/vacation), and Paid Parental Leave. U.S. employees are entitled to paid holidays, floating holidays, and paid time off starting in their first year of employment depending on hire date. You are also able to participate in our 401k retirement plan (with company match and profit-sharing) and Discounted Employee Stock Purchase Plan.

Dorman Products is an equal opportunity employer; we value a combination of ideas, perspectives, and cultures at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, or disability status. EEO/AA Employer M/F/D/V. www.DormanProducts.com

Nearest Major Market: Philadelphia
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