Strategic Executive Assistant & Operations Lead

Heartland Center For Behavioral Change; Missouri; Presencial; USD 38.000 - 60.000; Jornada completa

Descripción de la vacante

Heartland Center For Behavioral Change is seeking a detail‑oriented executive support professional to assist the executive team. You will manage records, enter and retrieve information, and prepare reports and correspondence with independent judgment.

Responsibilities include coordinating executive calendars, preparing meeting materials, supporting board activities, handling confidential information, and serving as a liaison with stakeholders.

Formación

• Strong oral and written communication skills.
• Effective interpersonal skills.
• Thorough knowledge of business math computations; and grammar, composition and spelling.
• Thorough knowledge of modern office practices, procedures, systems, and equipment.
• Working knowledge of computer information systems and software and skilled in keyboarding.
• Ability to take minutes accurately.
• Ability to plan, organize, assign, supervise, evaluate, instruct and train subordinate staff performing a variety of administrative functions.
• Ability to develop and implement complex procedures from general instructions.

Responsabilidades

• Establishes and maintains current agency policy and procedure manual, contractual documents, and other corporate and legal documents.
• Receipts program payments, processing direct bank deposits, and notifying fiscal staff on accounts receivable as appropriate.
• Prepares agendas and takes minutes of meetings (board, committee, executive, leadership, strategic planning).
• Prepares materials for trainings, grant applications, bids, and marketing purposes.
• Performs independent functions requiring complex office knowledge and supports management on administrative issues.
• Coordinates timely preparation and processing of supply orders and related documents.
• Maintains and organizes administrative records for easy retrieval.
• Greets staff, consumers, and visitors and provides prompt assistance.

Conocimientos

Oral and written communication

Interpersonal skills

Business math

Grammar and spelling

Office practices

Computer skills

Minutes taking

Educación

High school diploma or GED

Vocational training in office management

Herramientas

Office software suite

Descripción del empleo

Heartland Center For Behavioral Change is seeking a detail‑oriented executive support professional to assist the executive team. You will manage records, enter and retrieve information, and prepare reports and correspondence with independent judgment.

Responsibilities include coordinating executive calendars, preparing meeting materials, supporting board activities, handling confidential information, and serving as a liaison with stakeholders.