Remote Executive Assistant to Leadership & HR Team

Health Quality Innovators; United States; Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Fully remote

Competitive salary and benefits

Professional development

Job summary

Health Quality Innovators seeks an experienced Executive Assistant to support the Leadership Team and Human Resources, keeping executive, board, and people-operations activities organized and on schedule. The role coordinates meetings, maintains records, and advances recruitment and onboarding processes.

The ideal candidate is highly organized, proactive, and discreet with sensitive information. You will balance priorities across executive and HR work while maintaining independent judgment and

Qualifications

• Five to seven years of administrative experience supporting executive-level personnel.
• High level of interpersonal skills and discretion when handling sensitive information.
• Excellent analytical, organizational, written, and verbal communication skills.
• Ability to manage multiple competing tasks and priorities.
• Proficiency with Microsoft Office products (Outlook, Teams, Word, Excel, PowerPoint).
• Demonstrated ability to manage executive calendars, coordinate schedules, and organize Microsoft Teams meetings.
• Ability to work independently and exercise sound judgment with minimal direction.
• Highly organized, detail-oriented, dependable, and proactive with the ability to anticipate needs.
• Experience maintaining accurate records, tracking deadlines, and coordinating work across multiple stakeholders; familiarity with HRIS/ATS preferred.

Responsibilities

• Provide high-level executive and administrative support to Leadership Team, managing priorities and ensuring follow-through.
• Review correspondence from agencies, hospitals, and stakeholders; route for action and monitor deadlines.
• Coordinate Board of Directors meetings, including committees, and communicate with board members.
• Research and compile background information for executive communications and meetings.
• Prepare and edit meeting agendas, minutes, reports, and executive communications.
• Record, distribute minutes and documents for leadership, COR, and Board meetings.
• Maintain confidential HR records and organizational files; update charts as needed.
• Manage Leadership Team calendars and organize Teams meetings, logistics, and invitations.
• Coordinate travel arrangements for Leadership Team and Board members.

Skills

Executive calendar management

Discretion & confidentiality

Communication skills

Organizational skills

Multitasking

Interpersonal skills

Analytical skills

Written and verbal communication

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Paylocity

Job description

Health Quality Innovators seeks an experienced Executive Assistant to support the Leadership Team and Human Resources, keeping executive, board, and people-operations activities organized and on schedule. The role coordinates meetings, maintains records, and advances recruitment and onboarding processes.

The ideal candidate is highly organized, proactive, and discreet with sensitive information. You will balance priorities across executive and HR work while maintaining independent judgment and