Administrative Assistant - Front Desk & Records

Heartland-Center-For-Behavioral-Change; Independence (MO); On-site; USD 23,000 - 25,000; Full time

Job summary

Heartland Center for Behavioral Change is seeking an Administrative Assistant to provide clerical support, greet visitors, answer calls, schedule appointments, and manage records. The role includes handling payments, ensuring confidentiality, and maintaining accurate client data in accordance with agency policies.

The position requires a high school diploma or GED and at least 6 months of clerical experience.

Qualifications

• High school diploma or GED required.
• At least 6 months clerical/office experience; vocational training may substitute month-for-month.

Responsibilities

• Greets and directs visitors and directs to appropriate destination.
• Answers telephone and provides information, takes messages or transfers calls.
• Schedules and arranges appointments for clients.
• Receives payments, provides receipts, and records cash receipts.
• Maintains client and department records in compliance with agency requirements.
• Enters, updates, and retrieves client information using medical records/database systems.

Skills

Greeting visitors

Telephone handling

Scheduling appointments

Cash handling

Record maintenance

Confidentiality

Keyboarding

Office communications

Data entry

Attention to detail

Education

High school diploma or GED

Job description

Heartland Center for Behavioral Change is seeking an Administrative Assistant to provide clerical support, greet visitors, answer calls, schedule appointments, and manage records. The role includes handling payments, ensuring confidentiality, and maintaining accurate client data in accordance with agency policies.

The position requires a high school diploma or GED and at least 6 months of clerical experience.