Strategic Executive Assistant to CRO & Sales Leader

Heartland Business Systems, LLC.; West Des Moines (IA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive pay

Growth opportunities

Work-life balance

PTO

Community involvement

Job summary

Heartland Business Systems, LLC. is seeking a Sales Executive Assistant to provide high-level administrative support to the CRO and Sales leadership.

You will manage calendars, coordinate meetings, prepare materials, and handle complex travel and expense processes for a fast-paced executive team. The role emphasizes independent judgment, confidentiality, and proactive problem solving, with opportunities to optimize processes using AI and collaborate with Marketing on executive communications and

Qualifications

• Bachelor's degree or equivalent years of experience required.
• 6+ years of administrative experience, including 3+ years supporting Executive Leadership.
• Strong judgment with ownership and solutioning.
• Exceptional organization and time-management with multiple high-priority requests.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Maintain an outcome-focused mindset and strong prioritization.

Responsibilities

• Serve as strategic partner to the CRO and Sales leadership, managing competing demands.
• Manage a dynamic executive calendar with prioritization and conflict resolution.
• Coordinate internal and external meetings, leadership cadences, and sales forums.
• Plan and execute key sales meetings, agendas, and post-meeting distribution.
• Coordinate complex domestic travel arrangements and logistics.
• Oversee expense management for the CRO.
• Lead end-to-end event planning for executive and sales events.
• Leverage AI to enhance business processes and drive efficiency.
• Support executive communications and social media in partnership with Marketing.
• Perform a wide range of administrative tasks including invoicing and approvals.
• Back up other administrative functions as needed.

Skills

Executive support

Organization

Time management

Team player

Education

Bachelor's degree or equivalent years of experience

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Heartland Business Systems, LLC. is seeking a Sales Executive Assistant to provide high-level administrative support to the CRO and Sales leadership.

You will manage calendars, coordinate meetings, prepare materials, and handle complex travel and expense processes for a fast-paced executive team. The role emphasizes independent judgment, confidentiality, and proactive problem solving, with opportunities to optimize processes using AI and collaborate with Marketing on executive communications and