EXECUTIVE ASSISTANT

Sims-Crane-; Tampa (FL); On-site; USD 65,000 - 95,000; Full time

Job summary

Sims Crane & Equipment in Tampa, FL seeks an Executive Assistant to the CEO to provide high-level administrative, organizational, and operational support. The role partners with leadership to streamline communications, manage priorities, and enable strategic focus in a fast-paced environment.

The ideal candidate will be resourceful, discreet, and highly organized, with a track record of handling sensitive information and coordinating complex schedules and travel.

Qualifications

• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication abilities.
• Proficient with Microsoft Office and virtual collaboration tools.
• Experience handling confidential information discreetly.

Responsibilities

• Serve as primary liaison between CEO and internal/external stakeholders.
• Plan and coordinate Board of Directors meetings and executive sessions.
• Manage CEO calendar, agendas, and correspondence.
• Prepare meeting materials and track action items.
• Coordinate strategic initiatives and provide executive summaries.
• Arrange domestic and international travel and events.
• Draft and edit presentations and reports for accuracy.

Skills

Multi-tasking

Organizational skills

Communication skills

Microsoft Office

Discretion

Education

Bachelor’s degree in business administration or related field

Associate’s degree in business administration or related field

Formal training or certification in executive support

Tools

Microsoft Office Suite

Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

EXECUTIVE ASSISTANT

Full Time ADMINISTRATIVE Tampa, FL, US

Job Summary

The Executive Assistant to the CEO provides high-level administrative, organizational, and operational support to ensure the CEO's office functions efficiently. This role acts as a strategic partner, managing priorities, streamlining communications, and enabling the CEO to focus on organizational leadership and businessobjectives. The ideal candidate is resourceful, detail-oriented, discreet, and able toanticipateneeds in a fast-paced environment

Key Responsibilities

• Strategic Support Partner:Act as the primary liaison between the CEO and internal and external stakeholders, ensuring clear,timely, and professional communication that supports effective information flow and relationship management.
• Planning & Execution:Facilitatethe planning and execution of Board of Directors meetings, executive sessions, and other high-level leadership gatherings, ensuring seamless coordination,timelycommunication, and logistical excellence.
• Calendar & Communication Management: Schedule, reschedule, and confirm appointments, prepare agendas, and manage correspondence on behalf of the CEO.
• Board & Leadership Support: Prepare meeting materials, compile reports, track action items, and follow up to ensuretimelycompletion.
• Project Coordination:Monitorand support strategic initiatives; conduct research and provide executive summaries to aid decision-making.
• Travel & Event Planning: Arrange domestic and international travel, develop itineraries, and managelogisticsfor events and offsites.
• Document & Presentation Preparation: Draft, proofread, and edit presentations, reports, and communications to ensure accuracy and impact.
• Confidential Records Management:Maintainfiles, documents, and data in compliance with company policies and security standards

Qualifications

Skills:

• Demonstrated ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite, and virtual collaboration tools (e.g.Teams).
• Proventrack recordof handling sensitive information with discretion and professionalism.

Education & Experience:

• Bachelor’s degree in business administration, Communications, or related fieldand5 years’ experienceORAssociate’sdegree inaBusinessAdministration,Communications, or relatedfieldand7years’ experience asaClevel Executive AssistantOR15 years’ experience as a C level Executive Assistant
• Formal training or certification in executive administrative support, project management, or business communications is a plus.
• Ongoing commitment to professional development in executive support best practices, technology tools, and organizational efficiency
• High School Diploma or equivalent.
• Valid Driver's License.
• Must be legally authorized to work in the United States.
• Must be able to read, speak, and understand English.

Working Conditions

• Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report.
• Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.

Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.