Strategic Executive Assistant & Marketing Ops Lead

Xse Group; Middletown (CT); Presencial; USD 68.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

401(k) plan

Paid time off

Descripción de la vacante

Xse Group in Middletown, CT is seeking an Executive Assistant & Marketing Coordinator to support the CEO and lead day-to-day marketing initiatives. You will manage calendars, coordinate travel, and ensure campaigns, website updates, and events run smoothly.

The role requires 3–6 years of experience in executive support or marketing operations, a 4-year degree, and strong organizational and communication skills. This onsite position offers a 8 am–5 pm EST schedule and competitive compensation.

Formación

• 3–6 years of experience in executive support, coordination, or marketing operations roles.
• Demonstrated ability to support senior leaders in a fast-paced environment.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple priorities and operate independently.
• Experience with marketing tools (HubSpot preferred) and website content management.
• Proficiency in Microsoft 365 (Outlook, Excel, Teams, SharePoint).
• Strong written and verbal communication skills.
• High level of integrity and discretion in handling confidential information.
• Proactive, resourceful, and detail-oriented with a problem-solving mindset.
• Ability and willingness to work onsite five days per week at our Middletown, CT, offices.
• Hours are 8 am to 5 pm EST, Monday through Friday.

Responsabilidades

• Own executive calendar, including prioritization, scheduling, and conflict resolution.
• Act as a gatekeeper for incoming requests, ensuring effective use of executive time.
• Prepare meeting agendas, materials, and pre-reads; capture notes and drive follow-ups.
• Track key initiatives, commitments, and action items to ensure execution and accountability.
• Coordinate travel, events, and internal logistics as needed.
• Serve as a central point of coordination across internal teams on behalf of leadership.
• Own execution of the marketing calendar, including email campaigns, events, and content updates.
• Build and deploy email campaigns (HubSpot or similar), including drafting and QA.
• Coordinate trade shows, customer events, and marketing initiatives end-to-end.
• Manage website updates, landing pages, and product/content updates.
• Oversee social media scheduling and basic content publishing.
• Identify gaps or opportunities in marketing execution and proactively recommend improvements.
• Track progress of key projects and ensure deadlines are met across teams.
• Follow up with stakeholders to maintain momentum and accountability.
• Maintain organization of shared materials, systems, and workflows.
• Improve internal processes and documentation to increase efficiency and consistency.

Conocimientos

Executive support

Marketing coordination

Cross-functional coordination

Organizational skills

Communication

Problem solving

Educación

Bachelor's degree

Herramientas

HubSpot

Website CMS

Microsoft 365

Excel

Outlook

Descripción del empleo

Xse Group in Middletown, CT is seeking an Executive Assistant & Marketing Coordinator to support the CEO and lead day-to-day marketing initiatives. You will manage calendars, coordinate travel, and ensure campaigns, website updates, and events run smoothly.

The role requires 3–6 years of experience in executive support or marketing operations, a 4-year degree, and strong organizational and communication skills. This onsite position offers a 8 am–5 pm EST schedule and competitive compensation.