Strategic Executive Assistant, Life Sciences

Milliman; Indianapolis (IN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental and Vision coverage

Employee Assistance Program

401(k) Plan with company match

Discretionary Bonus Program

Flexible Spending Accounts

Paid Time Off (PTO)

Minimum of 10 observed holidays

Family Building Benefits

Paid Parental Leave

Life Insurance & AD&D

Short-Term and Long-Term Disability

Job summary

Milliman is seeking an experienced Executive Assistant in Indianapolis, IN to provide high-impact administrative and operational support to the Life Science team. The ideal candidate will manage calendars, coordinate travel, and support various logistics ensuring seamless operations within the team.

The role requires strong judgment, discretion in handling confidential information, and advanced proficiency in Microsoft 365. A Bachelor's degree is required, and previous experience in supporting executives in a professional setting is preferred.

Responsibilities

• Manage scheduling and calendar for leadership, resolving conflicts and coordinating meetings.
• Handle travel planning and logistics for client and internal meetings.
• Maintain expense reports and assist with invoicing procedures.
• Coordinate onboarding processes for new hires and track communications.
• Plan and manage team events and logistics, ensuring all details are addressed.

Skills

Calendar management

Microsoft 365 proficiency

Strong communication skills

Organizational skills

Discretion and confidentiality

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Milliman is seeking an experienced Executive Assistant in Indianapolis, IN to provide high-impact administrative and operational support to the Life Science team. The ideal candidate will manage calendars, coordinate travel, and support various logistics ensuring seamless operations within the team.

The role requires strong judgment, discretion in handling confidential information, and advanced proficiency in Microsoft 365. A Bachelor's degree is required, and previous experience in supporting executives in a professional setting is preferred.