Executive Assistant, Life Sciences - Indianapolis Health

Milliman; Indianapolis (IN); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental and Vision coverage

Employee Assistance Program

401(k) Plan with company match

Discretionary Bonus Program

Flexible Spending Accounts

Paid Time Off (PTO)

Minimum of 10 observed holidays

Family Building Benefits

Paid Parental Leave

Life Insurance & AD&D

Short-Term and Long-Term Disability

Job summary

Milliman is seeking an experienced Executive Assistant in Indianapolis, IN to provide high-impact administrative and operational support to the Life Science team. The ideal candidate will manage calendars, coordinate travel, and support various logistics ensuring seamless operations within the team.

The role requires strong judgment, discretion in handling confidential information, and advanced proficiency in Microsoft 365. A Bachelor's degree is required, and previous experience in supporting executives in a professional setting is preferred.

Responsibilities

• Manage scheduling and calendar for leadership, resolving conflicts and coordinating meetings.
• Handle travel planning and logistics for client and internal meetings.
• Maintain expense reports and assist with invoicing procedures.
• Coordinate onboarding processes for new hires and track communications.
• Plan and manage team events and logistics, ensuring all details are addressed.

Skills

Calendar management

Microsoft 365 proficiency

Strong communication skills

Organizational skills

Discretion and confidentiality

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

Milliman’s Indianapolis Health practice is seeking an experienced Executive Assistant to provide high-impact administrative and operational support to our Life Science team leadership. This role is responsible for proactive calendar and inbox management, travel and expense coordination, meeting and event logistics, and day‑to‑day coordination that helps teams stay organized, responsive, and focused on client delivery. The ideal candidate is highly organized, service‑oriented, discreet, and comfortable working across multiple leaders, priorities, and systems.

Responsibilities

• Partner with leaders and teammates to anticipate needs, handle sensitive information with discretion, and improve administrative workflows and communication
• Provide hands‑on calendar management for practice leadership, including scheduling internal and client meetings and proactively resolving calendaring conflicts
• Coordinate travel planning (individual and group), including itineraries, meeting logistics, and adjustments as plans change
• Prepare, submit, and track expenses; support invoice tracking and related administrative processes as needed
• Support onboarding and communications for new hires, including coordinating schedules, sharing key information, and helping connect new team members to resources
• Coordinate client and internal system onboarding and information collection (e.g., codes/budgets/hours, invoice tracking, monthly reporting) and help communicate project wins and updates
• Plan and coordinate team‑level meeting and event logistics (e.g., quarterly all‑staff, trainings, annual reviews), including invites, rooms, catering, materials consolidation, and post‑event distribution/feedback
• Provide administrative support for annual review scheduling, role review processes, and recurring leadership/team meetings (agendas/materials coordination as requested)
• Manage and triage leader communications, helping ensure priority requests are captured, routed, and addressed in a timely manner

Qualifications

• Demonstrated experience supporting senior leaders, with strong judgment, discretion, and the ability to manage competing priorities
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and comfort learning internal systems (e.g., time/expense, invoicing, reporting)
• Familiarity and comfort interacting with AI systems
• Strong calendar management skills, including scheduling across time zones, coordinating with clients, and resolving conflicts proactively
• Experience coordinating travel and expenses, including complex itineraries and last‑minute changes
• Strong written and verbal communication skills; ability to draft clear messages, follow up effectively, and represent leaders professionally
• Organized and detail‑oriented, with strong follow‑through and the ability to manage multiple workstreams simultaneously
• Experience supporting meetings and events, including logistics (invites, rooms, catering) and coordination of materials
• Ability to work effectively with a wide range of stakeholders (leaders, project teams, clients, vendors) and to handle sensitive information with appropriate confidentiality
• Commitment to data privacy and confidentiality; sound judgment when handling sensitive business and personnel information
• Comfort adopting new tools and improving processes to increase efficiency and service quality

Required

• Bachelor's degree

Preferred

• Additional training or coursework in business administration or related field
• Prior experience supporting executives or partners in a professional services, consulting, or healthcare environment
• Experience coordinating practice‑level events (e.g., trainings, all‑staff meetings) and working with vendors/catering/venues
• Experience with expense systems, invoice tracking, and basic reporting; comfort working with budgets and timelines
• Demonstrated ability to work independently, anticipate needs, and communicate proactively in a hybrid/remote environment
• Basic knowledge of Gen AI tools, how to utilize AI to enhance productivity, and potential ethical considerations or concerns

Sponsorship Statement

Individual(s) must be legally authorized to work in the United States without the need for immigration support or sponsorship from Milliman now or in the future.

Location

Candidates hired into this role will be required to work in‑person in the Milliman office in Indianapolis, IN on a weekly basis, but flexible work arrangements will be considered.

Benefits

• Medical, Dental and Vision - Coverage for employees, dependents, and domestic partners
• Employee Assistance Program (EAP) - Confidential support for personal and work‑related challenges
• 401(k) Plan - Includes a company matching program and profit‑sharing contributions
• Discretionary Bonus Program – Recognizing employee contributions
• Flexible Spending Accounts (FSA) - Pre‑tax savings for dependent care, transportation, and eligible medical expenses
• Paid Time Off (PTO) – Begins accruing on the first day of work. Full‑time employees accrue 15 days per year, and employees working less than full‑time accrue PTO on a prorated basis.
• Holidays - A minimum of 10 observed holidays per year
• Family Building Benefits including Adoption and fertility assistance
• Paid Parental Leave - Up to 12 weeks of paid leave for employees who meet eligibility criteria
• Life Insurance & AD&D - 100% of premiums covered by Milliman
• Short‑Term and Long‑Term Disability – Fully paid by Milliman

Equal Opportunity

All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.