Strategic Executive Assistant - Lead Calendar & Operations

Food Traders LLC; Houston (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

Food Traders LLC in Houston, TX, is seeking an Executive Administrative Assistant for a full-time, on-site role to support senior leadership. The position focuses on calendar management, meeting coordination, travel arrangements, and preparation of presentations and reports.

You will handle calls and correspondence, organize files, and manage confidential information with discretion. Collaboration across departments is essential to maintain an organized, efficient office environment.

Qualifications

• Manage calendars, documents, filing systems, and general office operations.
• Support senior leadership, prepare reports, and coordinate high-level meetings.
• Excellent communication and phone etiquette with internal and external stakeholders.
• Strong organizational and time-management skills with attention to detail.
• Proficiency with office software and comfort with digital document management.
• Handle confidential information responsibly, work independently, and collaborate with diverse teams.
• Experience in administrative/executive assistant roles in distribution, food service, or related industries is beneficial.
• Degree preference: associate or bachelor’s in business/administration or equivalent experience.

Responsibilities

• Manage calendar, meetings, travel arrangements, and preparation of presentations/reports.
• Handle phone calls, correspondence, and filing systems.
• Coordinate internal and external meetings and assist with documentation for supplier/customer interactions.
• Ensure smooth office operations and professional environment.
• Support leaders and teams across departments with administrative tasks.
• Prepare and organize documents, reports, and presentations for leadership reviews.
• Maintain confidentiality and exercise discretion in handling sensitive information.

Skills

Administrative Support

Calendar Management

Executive Support

Communication

Time Management

Organization

Discretion & Confidentiality

Team Collaboration

Education

Associate or bachelor’s degree in business/administration

Tools

Microsoft Office

Document Management Systems

Job description

Food Traders LLC in Houston, TX, is seeking an Executive Administrative Assistant for a full-time, on-site role to support senior leadership. The position focuses on calendar management, meeting coordination, travel arrangements, and preparation of presentations and reports.

You will handle calls and correspondence, organize files, and manage confidential information with discretion. Collaboration across departments is essential to maintain an organized, efficient office environment.