Strategic Executive Assistant (In-Person Chicago)

Ardmore Roderick; Chicago (IL); On-site; USD 110,000 - 137,000; Full time

Benefits offered by this job

Medical plans

401K

Paid maternity leave

Paid PTO

Job summary

Ardmore Roderick is seeking an Executive Assistant to join our Chicago, IL office, providing high-level strategic support to senior leadership. This role requires in-person presence during the work week and involves managing priorities, communications, and executive governance across the firm''s infrastructure projects.

The successful candidate will coordinate cross-functional initiatives, develop executive dashboards, and support confidential matters with discretion and professionalism,

Qualifications

• Bachelor's degree in business administration, communications, management, organizational leadership or related field.
• Minimum of 8 years working in an executive support role, executive operations or related field, minimum of 5 years supporting an Executive, Chief Executive Officer, President or comparable senior executive.
• Demonstrated experience managing executive priorities, strategic initiatives, cross-functional projects and confidential matters.
• Exceptional business acumen, executive presence, judgment, discretion and political awareness.
• Strong strategic thinking, priority management, project leadership and organizational planning capabilities.
• Ability to synthesize complex information and translate it into concise insights, options and recommendations.
• Outstanding written, verbal and interpersonal communication skills.
• Ability to influence, coordinate and drive accountability without direct authority.
• Advanced problem-solving skills and the ability to operate proactively with limited direction.

Responsibilities

• Plan and coordinate executive leadership meetings, strategic planning sessions, operating reviews and other priority forums led by the Executive.
• Develop focused agendas and briefing packages that support decision-making and make effective use of leadership time.
• Capture key decisions, commitments, owners, and deadlines and maintain a disciplined follow-up process.
• Monitor completion of action items and provide the Executive with concise status updates, risks and areas requiring intervention.
• Maintain organized and confidential records of executive decisions, strategic initiatives and leadership commitments.

Skills

Executive priority mgmt

Strategic thinking

Communication

Cross-functional

Problem-solving

Organization

Education

Bachelor’s degree

Tools

Microsoft Office

Project tracking tools

Job description

Ardmore Roderick is seeking an Executive Assistant to join our Chicago, IL office, providing high-level strategic support to senior leadership. This role requires in-person presence during the work week and involves managing priorities, communications, and executive governance across the firm''s infrastructure projects.

The successful candidate will coordinate cross-functional initiatives, develop executive dashboards, and support confidential matters with discretion and professionalism,