Strategic Executive Assistant: Global Meetings & Events

Keter; Alpharetta (GA); On-site; USD 70,000 - 95,000; Full time

Job summary

Keter is seeking an Executive Assistant to provide high-level administrative support to the President and Sr. Leadership teams.

You will manage complex calendars, coordinate global meetings across time zones, and handle confidential materials with discretion. The role requires exceptional organizational and communication skills, the ability to handle multiple priorities in a fast-paced environment, and readiness for after-hours support as needed.

Qualifications

• 5+ years of administrative experience coordinating executive calendars, travel, meetings, and events.
• Ability to maintain a high degree of confidentiality.
• Exceptional organizational, time management, and prioritization skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent attention to detail and accuracy.
• Strong problem-solving and project management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Must be available after normal business hours, as needed, to support executive priorities, global meetings, events, and time-sensitive business needs.
• Proactive, resourceful, and able to work independently.
• Professional interpersonal skills with the ability to build effective relationships.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
• Associates degree preferred

Responsibilities

• Provide high-level administrative support to the President and Sr. Leadership teams.
• Manage complex calendars, prioritize scheduling, resolve conflicts, and coordinate internal and external meetings.
• Coordinate meetings across global teams and multiple time zones, ensuring schedules, agendas, materials, and follow-ups are aligned and communicated clearly.
• Partner with global colleagues and senior leaders to support cross-functional communication, meeting planning, and coordination of key business priorities.
• Serve as a primary point of contact for leadership communications, triaging inquiries and ensuring timely follow-up.
• Prepare, edit, and distribute leadership correspondence, presentations, reports, agendas, and other business materials, including confidential information.
• Coordinate board, leadership, and customer meetings, including logistics, meeting materials, minutes, and action item tracking.
• Arrange domestic and international travel, including itineraries, accommodations, and expense reporting.
• Plan and execute leadership meetings, company events, customer meetings, and special projects, including vendor coordination, budgeting, and on-site logistics.
• Support budget planning and manage vendor relationships to ensure cost-effective execution of meetings and events.
• Oversee day-to-day office management responsibilities, including office supplies, workspace coordination, facilities requests, mail and shipping support, visitor coordination, and general office operations.
• Partner with internal teams and external vendors to ensure the headquarters office is organized, welcoming, well-stocked, and prepared for meetings, visitors, and employee needs.
• Assist with organizational announcements, leadership communications, and change management activities.
• Monitor project timelines and follow up with stakeholders to ensure deliverables are completed.
• Perform additional administrative and project coordination responsibilities as assigned.

Skills

Confidentiality

Organizational skills

Time management

Verbal and written communication

Problem-solving

Project management

Multitasking

Interpersonal skills

Attention to detail

After-hours availability

Proactive

Microsoft Office proficiency

Education

Associates degree preferred

Tools

Microsoft Office Suite

Job description

Keter is seeking an Executive Assistant to provide high-level administrative support to the President and Sr. Leadership teams.

You will manage complex calendars, coordinate global meetings across time zones, and handle confidential materials with discretion. The role requires exceptional organizational and communication skills, the ability to handle multiple priorities in a fast-paced environment, and readiness for after-hours support as needed.