Strategic Executive Assistant — Global Finance & Strategy

Ensign-Bickford Aerospace & Defense; Saint Charles (MO); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Dog‑friendly workplace

Job summary

AFB International is seeking an experienced Executive Assistant to provide high‑level administrative support to the Vice President of Global Finance and Strategy. You will manage calendars, coordinate travel, and prepare expense reports, while handling confidential information with discretion.

In this role, you will liaise across the organization, prepare meeting materials, and support a fast‑paced global team.

Qualifications

• Five or more years of related executive or administrative support experience.
• Experience coordinating domestic and international travel.
• Proficiency with Microsoft Office Suite and other standard business technology.
• Experience with IFS, Concur, Salesforce, and corporate credit card administration.

Responsibilities

• Manage and maintain the executive’s calendar, including meetings, appointments, conferences, and reminders.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Prepare and submit Concur expense reports for the executive.
• Manage company corporate credit cards in accordance with policies.
• Create purchase requisitions and purchase materials using IFS.
• Organize and maintain electronic and physical records and files.
• Coordinate meetings, conferences, and events, including minutes when required.
• Monitor expense reports for accuracy and policy compliance.
• Maintain confidentiality handling sensitive information with sound judgment.
• Build strong cross‑organizational relationships and ensure timely communication.

Skills

Organization

Communication

Multitasking

Discretion

Education

Bachelor's degree preferred

Tools

IFS

Concur

Salesforce

Corporate credit card administration

Job description

AFB International is seeking an experienced Executive Assistant to provide high‑level administrative support to the Vice President of Global Finance and Strategy. You will manage calendars, coordinate travel, and prepare expense reports, while handling confidential information with discretion.

In this role, you will liaise across the organization, prepare meeting materials, and support a fast‑paced global team.