Executive Assistant to Finance & Strategy

Ensign-Bickford Industries; Saint Charles (MO); On-site; USD 70,000 - 90,000; Full time

Job summary

AFB International, a rapidly expanding division of EBI, seeks an Executive Assistant to provide high-level admin support to the Vice President of Global Finance and Strategy. You will manage calendars, travel, communications, and expense reporting, while maintaining confidentiality and professionalism.

Ideal candidates have 5+ years of executive support experience, strong organizational skills, and proficiency with MS Office, Concur, IFS, and Salesforce.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• Five+ years of executive/administrative support experience preferred.
• Experience coordinating domestic and international travel.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and standard business tech.
• Ability to manage multiple priorities with accuracy.

Responsibilities

• Manage the executive's calendar, meetings, and reminders.
• Coordinate incoming/outgoing communications (email, calls, correspondence).
• Arrange domestic and international travel, flights, accommodations, and itineraries.
• Prepare and submit Concur expense reports for the executive.
• Manage corporate credit cards per policy and ensure receipts are kept.
• Create purchase requisitions and materials for the department using IFS.
• Maintain electronic/physical records and meeting materials.
• Coordinate meetings, conferences, events, and minutes as needed.
• Monitor expense reports for accuracy and budget alignment.

Skills

Executive support

Calendar management

Travel coordination

Written and verbal communication

Independent work

Discretion & ethics

Problem solving

Education

Bachelor's degree in Business/related field

Tools

MS Office

Concur

IFS

Salesforce

Job description

This opportunity is located within our AFB International business, the global science and technology leader in pet food palatability. We develop and produce a full range of liquid and dry palatability enhancers using high-quality ingredients proven to optimize companion animal response and consumption.

Job Description

Help Make Every Bowl Better

At AFB International, we make pet food taste great. For more than 30 years, our palatants have helped pet food, treats, and supplements taste better-so pets receive the nutrition they need and pet parents enjoy happier, healthier companions.

Our people are at the heart of our success. We are a team of creative, passionate, and highly skilled professionals committed to our customers, our mission, and the pets we serve around the world.

AFB is a rapidly expanding division of EBI, a privately held, family-owned company with a strong long-term approach to business. EBI's ownership structure allows the organization to prioritize sustainable growth, professional management, and long-term value over short-term quarterly results. Employees are trusted to work with autonomy, make sound decisions, and contribute meaningfully to the company's continued success.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the Vice President of Global Finance and Strategy. This position will serve as a trusted partner by managing priorities, coordinating schedules and travel, facilitating communication, and ensuring the executive is prepared for key meetings and business activities.

The ideal candidate is polished, resourceful, and comfortable handling confidential information with sound judgment, professionalism, and discretion. This is an excellent opportunity for an experienced administrative professional to support a senior leader and contribute to the growth of a global organization.

What You'll Do

• Manage and maintain the executive’s calendar, including meetings, appointments, conferences, and timely reminders.
• Coordinate and prioritize incoming and outgoing communications, including email, phone calls, and written correspondence.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, travel documentation, and detailed itineraries.
• Prepare and submit Concur expense reports on behalf of the executive.
• Manage company corporate credit cards in accordance with established policies and procedures, including monitoring transactions, reconciling statements, maintaining accurate documentation, and ensuring timely submission of receipts.
• Create purchase requisitions and purchase materials for the assigned department, as needed, using IFS.
• Organize and maintain electronic and physical records, documents, and files.
• Coordinate meetings, conferences, tradeshows, and events, including agendas, meeting materials, venues, logistics, and meeting minutes when required.
• Monitor expense reports for accuracy, budget alignment, policy compliance, and timely submission.
• Maintain and submit personal expenses to the Finance team in accordance with established deadlines.
• Anticipate administrative needs, resolve challenges, and help ensure the executive’s time and priorities are managed effectively.
• Maintain the highest level of confidentiality when handling sensitive business, financial, and personnel information.
• Build strong working relationships across the organization and help facilitate clear, timely communication.
• Support a culture of trust, accountability, autonomy, and long-term thinking.

What You Bring

• Bachelor's degree in Business, Business Administration, or a related field preferred; equivalent experience will be considered.
• Five or more years of related executive or administrative support experience preferred.
• Experience coordinating domestic and international business travel.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and other standard business technology.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Professional presence, sound judgment, discretion, and strong ethical standards.
• Strong problem-solving skills and the ability to work independently.
• A proactive, self-directed approach with the ability to anticipate needs.
• Flexibility and adaptability in a changing, fast-paced environment.
• Experience with IFS, Concur, Salesforce, and corporate credit card administration preferred.

Why Join AFB International?

At AFB, you'll have the opportunity to:

• Support a growing global business with a meaningful mission.
• Work in an environment built on trust, autonomy, and professional respect.
• Contribute to a rapidly expanding division with opportunities to make a visible impact.
• Be part of a privately held, family-owned organization focused on sustainable, long-term growth.
• Work with talented professionals who value innovation, teamwork, integrity, and customer commitment.
• Help reduce unnecessary bureaucracy and focus your efforts on work that creates meaningful value.
• Develop professionally while contributing to the long-term success of AFB and EBI.
• Make a difference in the lives of pets and the people who care for them.

AFB International is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.