Strategic Executive Assistant, Global Finance & Strategy

Ensign-Bickford Industries; Saint Charles (MO); On-site; USD 70,000 - 90,000; Full time

Job summary

AFB International, a rapidly expanding division of EBI, seeks an Executive Assistant to provide high-level admin support to the Vice President of Global Finance and Strategy. You will manage calendars, travel, communications, and expense reporting, while maintaining confidentiality and professionalism.

Ideal candidates have 5+ years of executive support experience, strong organizational skills, and proficiency with MS Office, Concur, IFS, and Salesforce.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• Five+ years of executive/administrative support experience preferred.
• Experience coordinating domestic and international travel.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite and standard business tech.
• Ability to manage multiple priorities with accuracy.

Responsibilities

• Manage the executive's calendar, meetings, and reminders.
• Coordinate incoming/outgoing communications (email, calls, correspondence).
• Arrange domestic and international travel, flights, accommodations, and itineraries.
• Prepare and submit Concur expense reports for the executive.
• Manage corporate credit cards per policy and ensure receipts are kept.
• Create purchase requisitions and materials for the department using IFS.
• Maintain electronic/physical records and meeting materials.
• Coordinate meetings, conferences, events, and minutes as needed.
• Monitor expense reports for accuracy and budget alignment.

Skills

Executive support

Calendar management

Travel coordination

Written and verbal communication

Independent work

Discretion & ethics

Problem solving

Education

Bachelor's degree in Business/related field

Tools

MS Office

Concur

IFS

Salesforce

Job description

AFB International, a rapidly expanding division of EBI, seeks an Executive Assistant to provide high-level admin support to the Vice President of Global Finance and Strategy. You will manage calendars, travel, communications, and expense reporting, while maintaining confidentiality and professionalism.

Ideal candidates have 5+ years of executive support experience, strong organizational skills, and proficiency with MS Office, Concur, IFS, and Salesforce.