Strategic Executive Assistant for Tech Leaders

Evlo AI; Miami (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

Evlo AI in Miami, FL is seeking an Executive Assistant to provide high-level support to senior leaders. The role requires anticipating needs, protecting executives' time, and managing a fast-moving schedule across time zones with impeccable organization and discretion.

Responsibilities include calendar management, travel planning, drafting communications, meeting preparation, and cross-team coordination. A Bachelor’s degree or equivalent and tech-savvy communication are essential for success.

Qualifications

• 3-6 years of executive assistant or office management experience supporting senior leaders, ideally in tech or startups.
• Expert-level proficiency with Google Workspace, Slack, Zoom, and scheduling tools (Calendly, Reclaim, or similar).
• Proven ability to manage competing priorities under tight timelines with exceptional attention to detail.
• Outstanding written and verbal communication; comfortable drafting on behalf of executives.
• High judgment and discretion with confidential company and personnel information.
• Bachelor's degree or equivalent practical experience.
• Bonus: experience supporting multiple principals simultaneously, event planning, or Notion/Airtable workflow building.

Responsibilities

• Manage calendars, communications, travel, and cross-team coordination for senior executives.
• Coordinate domestic and international travel itineraries and expense reconciliation.
• Screen and draft confidential communications with discretion.
• Prepare meeting agendas, pre-reads, and follow-ups; track items to completion.
• Coordinate leadership meetings, board prep, offsites, and team events end-to-end.
• Handle expense reports, vendor coordination, and admin workflows in tools like Expensify, Concur, and Google Workspace.
• Collaborate with HR, finance, and ops on onboarding and special projects.

Education

3–6 years executive assistant experience

Tools

Google Workspace

Slack

Zoom

Calendly / Reclaim

Job description

Evlo AI in Miami, FL is seeking an Executive Assistant to provide high-level support to senior leaders. The role requires anticipating needs, protecting executives' time, and managing a fast-moving schedule across time zones with impeccable organization and discretion.

Responsibilities include calendar management, travel planning, drafting communications, meeting preparation, and cross-team coordination. A Bachelor’s degree or equivalent and tech-savvy communication are essential for success.