Executive Assistant

M SEARCH; Miami (FL); On-site; USD 70,000 - 90,000; Full time

Job summary

A technology-forward company in Miami seeks an experienced Executive Assistant to support the CEO. The ideal candidate will have 5-8 years of experience in a tech or startup environment, be bilingual in English and Spanish, and possess strong skills in AI tools and efficient communication. Responsibilities include managing the CEO's schedule, implementing AI systems for productivity, and drafting communications. This full-time position is critical for operational efficiency in a fast-paced environment.

Qualifications

• 5-8 years of experience supporting a C-level executive in a fast-paced environment.
• Proven experience using AI tools to enhance productivity.
• Ability to manage shifting priorities and work in a global context.

Responsibilities

• Anticipate the CEO’s needs and manage priorities effectively.
• Implement AI-driven systems to automate scheduling and document creation.
• Draft communications in English and Spanish for various stakeholders.
• Track progress on key initiatives and maintain organized logistics.

Skills

Bilingual in English and Spanish

Advanced proficiency in Microsoft 365

Experience with AI and automation tools

Strong organizational skills

Excellent communication skills

Efficiency-oriented mindset

Tools

Google Workspace

AI assistants

Job description

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About the Company: M SEARCH is proud to partner with a fast-growing tech-forward company in Miami who is looking for their next EA to support the CEO & Founder. The CEO is scaling multiple initiatives at once and we’re looking for an exceptional Executive Assistant who thrives at the intersection of operations, technology, and strategic execution.

About the Role: We’re looking for someone who moves quickly, communicates clearly, and loves using tech and AI tools to work smarter, not harder. The ideal candidate is fluent in English and Spanish, highly organized, and naturally curious about ways to automate, optimize, and streamline daily operations.

You’ll act as an operational partner to the CEO, keeping priorities aligned, projects moving forward, and communications sharp and professional.

Key Responsibilities

• Anticipate needs, manage priorities, and ensure the CEO’s time is focused on high-impact work.
• Implement AI-driven systems to simplify scheduling, inbox management, and document creation.
• Draft emails, prep meeting briefs, and coordinate with internal and external stakeholders in both English and Spanish.
• Evaluate and introduce new tools (AI assistants, dashboards, automation platforms) to improve daily productivity.
• Track progress on key initiatives, ensuring follow-ups and deliverables stay on schedule.
• Manage travel, calendar alignment, and logistics with precision and confidentiality.
• Create visually compelling decks, one-pagers, and reports that reflect the company’s tech-forward brand

What We’re Looking For

• At least 5-8 years of experience supporting a C-level executive, ideally in a fast-paced technology or startup environment.
• Bilingual in English and Spanish: strong written and verbal communication in both languages.
• Proven experience utilizing AI and automation tools to enhance productivity.
• Advanced proficiency in Microsoft 365, Google Workspace, and modern communication tools.
• Confident, articulate communicator who can represent the CEO and organization professionally.
• Obsessed with efficiency: you don’t just manage chaos, you prevent it.
• Comfortable working in a fast-paced environment with shifting priorities and global partners.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Technology, Information and Media

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