Executive Assistant

Confidential; Dallas (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

Confidential in Dallas seeks an Executive Assistant to provide high-level administrative and strategic support to the c-suite. You will manage calendars, coordinate travel, draft executive communications, and liaise across teams while maintaining discretion and professionalism.

The role focuses on operational efficiency, data-driven insights with AI tools, and cross-department alignment to enable leadership to focus on strategic initiatives.

Qualifications

• 5+ years experience supporting C-suite or senior executives.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office, Teams, and Power BI.
• Strong organizational and time-management skills.
• High level of professionalism, integrity, and emotional intelligence.
• Experience with AI platforms.

Responsibilities

• Strategically manage complex calendars across multiple time zones.
• Coordinate travel arrangements and prepare detailed itineraries.
• Ensure timely scheduling and minimize conflicts.
• Draft and edit executive-level correspondence and reports.
• Act as liaison between executives, internal teams, and external stakeholders.
• Maintain confidentiality and professionalism in all communications.
• Organize executive meetings, develop agendas, and track action items.
• Plan and execute leadership events and company-wide initiatives.
• Manage expense reports, purchase requests, and budget tracking.
• Leverage AI tools to automate tasks and generate insights.
• Maintain audit-ready documentation and ensure policy compliance.

Skills

5+ years executive support

Excellent written and verbal

Microsoft Office & Teams

Power BI

Organizational & time-management

Professionalism & EI

Experience with AI platforms

5+ years experience supporting C-suite

Tools

Power BI

AI platforms

Job description

The Executive Assistant provides high-level administrative and strategic support to senior leadership in a fast-paced, dynamic environment. This role demands exceptional organizational skills, discretion, and the ability to anticipate needs to ensure seamless daily operations. As a key partner to the c-suite team, the Executive Assistant contributes to operational efficiency, supports digital transformation initiatives, and fosters alignment across departments.

Key Responsibilities

• Strategically manage complex calendars across multiple time zones.
• Coordinate travel arrangements and prepare detailed itineraries.
• Ensure timely scheduling and minimize conflicts.
• Draft and edit executive-level correspondence and reports.
• Act as liaison between executives, internal teams, and external stakeholders.
• Maintain confidentiality and professionalism in all communications.
• Organize executive meetings, develop agendas, and track action items.
• Plan and execute leadership events and company-wide initiatives.
• Manage expense reports, purchase requests, and budget tracking.
• Leverage AI tools to automate tasks and generate insights.
• Maintain audit-ready documentation and ensure policy compliance.

QUALIFICATIONS:

Minimum Qualifications

• Minimum 5 years’ experience supporting C-suite or senior executives.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, and Power BI.
• Strong organizational and time-management skills.
• High level of professionalism, integrity, and emotional intelligence.
• Experience with AI platforms.

Preferred Qualifications

• Workday experience
• Ability to create executive dashboards and performance reports.
• Proven success in event planning and project coordination.
• Experience using AI tools for scheduling, writing, or data analysis