Strategic Executive Assistant for Strategy & Corporate Dev

Bloomberg; New York (NY); On-site; USD 85,000 - 130,000; Full time

Job summary

Bloomberg in New York seeks an experienced Executive Assistant to support the Head of Strategy & Corporate Development. You will manage calendars, meetings, travel, and confidential communications, ensuring leadership time is optimized and critical issues are communicated promptly.

You will coordinate internal and external meetings, prepare briefing materials, track expenses, and assist with special projects.

Qualifications

• 7+ years of experience as an Executive Assistant or similar role.
• Bachelor's degree.
• Proven knowledge of Microsoft Word, PowerPoint, and Excel (including formulas).
• Demonstrated effective communication with both internal and external stakeholders.
• Excellent organizational abilities and can balance multiple projects in a fast-paced environment.
• Ability to balance immediate and long-term priorities.
• Strong critical thinker with attention to detail.
• Proactive problem solver.

Responsibilities

• Play a strategic role ensuring the Head of Strategy & Corporate Development's time is used effectively, managing meetings, logistics and travel to support ongoing initiatives.
• Run administrative logistics for this role and support various projects with the team.
• Prepare and consolidate meeting agendas, briefing memos and documents ahead of time.
• Complete tasks, assignments and projects in a timely manner with minimal supervision.
• Support event logistics including content for internal/external meetings (agenda, materials, catering, etc.).
• Arrange domestic and international travel with attention to all logistics and during travel duration.
• Track business-related expenses and draft expense reports via Bloomberg expense management tool.
• Develop relationships with stakeholders across the organization to operate effectively.
• Maintain confidentiality with regards to the team, business and employees.

Skills

Executive support

Communication

Organizational skills

Discretion

Problem solving

Travel logistics

Education

Bachelor's degree

Tools

Microsoft Word

PowerPoint

Excel

Job description

Bloomberg in New York seeks an experienced Executive Assistant to support the Head of Strategy & Corporate Development. You will manage calendars, meetings, travel, and confidential communications, ensuring leadership time is optimized and critical issues are communicated promptly.

You will coordinate internal and external meetings, prepare briefing materials, track expenses, and assist with special projects.