Strategic Executive Assistant & Project Orchestrator

Bloomberg; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Bloomberg is looking for an Executive Administrative Assistant to join our New York office, supporting the Head of the Financial Solutions COO Office (based in London) and the COO team in New York. This role blends core executive support with junior-level project coordination in a fast-paced, dynamic environment.

You will develop strong relationships with internal and external stakeholders, document decisions clearly, and help track priorities across cross-functional initiatives while

Qualifications

• Excellent written and verbal communication skills in English.
• Strong problem-solving abilities with a proactive approach to keeping things on track.
• Exceptional attention to detail and organizational skills.
• Comfort working in a fast-paced, open-door office environment.
• Ability to manage multiple workstreams and communicate clearly for senior audiences.
• Working knowledge of Excel and comfort using spreadsheets to organize and track information.
• Ability to learn new tools, processes and business areas quickly.

Responsibilities

• Manage a broad range of administrative responsibilities, including coordinating complex meetings across multiple calendars and resolving scheduling conflicts.
• Coordinate logistics for leadership meetings, team sessions, events, and on-site activities across London and New York.
• Anticipate leaders’ needs and help the team stay prepared for meetings, deadlines, and priorities.
• Help track progress on strategic projects and follow through across workstreams and stakeholders.
• Prepare briefing materials, synthesize updates, and keep senior stakeholders informed and aligned.
• Gather updates and keep project trackers and documentation current.
• Support weekly project portfolio reviews with clear status information and follow-ups.
• Identify opportunities to improve efficiency and implement process improvements proactively.
• Interface professionally with all levels of employees, clients, and external guests.
• Exercise discretion and maintain confidentiality at all times.
• Prioritize competing demands and ensure timely completion of projects.

Skills

Communication

Organization

Attention to detail

Problem solving

Excel

Time management

Tools

Excel

Job description

Bloomberg is looking for an Executive Administrative Assistant to join our New York office, supporting the Head of the Financial Solutions COO Office (based in London) and the COO team in New York. This role blends core executive support with junior-level project coordination in a fast-paced, dynamic environment.

You will develop strong relationships with internal and external stakeholders, document decisions clearly, and help track priorities across cross-functional initiatives while