Executive Assistant, Strategy & M&A Leadership

Refinitiv; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Refinitiv is seeking an experienced Executive Assistant to provide operational and administrative support to our Corporate Strategy (M&A) team and VP of Enterprise Strategy in New York. This role reports to the Head of Corporate Strategy, M&A and interacts with senior leadership on complex scheduling, project management, and information requests.

The successful candidate will manage travel, expenses, meeting logistics, and distribution of materials, while anticipating needs, handling sensitive

Qualifications

• College diploma/University degree or equivalent experience.
• 3 to 5+ years of experience providing senior leadership/executive support.
• Advanced computer skills including MS Office, Word, PowerPoint, Excel, Teams, and OneNote.
• Proficiency with billing, travel, and expense management systems.
• Experience working within fast-paced, complex, dynamic, and multi-cultural business environments.
• Excellent oral and written communication abilities.
• Exemplary judgment and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues.
• Thorough knowledge of general office practices and resourcefulness in gathering data and obtaining answers to questions.
• Detail-oriented with the ability to work efficiently with complex information.
• Self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time.
• Proven organization skills including the ability to shift focus between responsibilities quickly.
• Ability to manage and prioritize multiple tasks in a dynamic work environment with a proven ability to meet aggressive deadlines.

Responsibilities

• Handle a variety of tasks including processing expenses, invoices and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner.
• Provide a wide range of administrative support that enhances the efficiency of the Head of Corporate Strategy and team including the use of technology systems used within each function.
• Identify, research, and resolve complex problems and issues referred by others; establish strong business relationships with other administrative professionals internally to determine solutions swiftly.
• Interact with various leaders including senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities.
• Compose and prepare reports and correspondence including proofreading for correct spelling, grammar, punctuation, usage, and content.
• Maintain calendar via scheduling, vetting and prioritization of various items; handle and respond to informational inquiries and redirect them to the appropriate team member for resolution.
• Prepare domestic and international itineraries and travel arrangements.
• Manage projects of various initiatives.
• Support standing management-led meetings and events.
• Execute other projects and duties as assigned, including ad-hoc requests.

Skills

Calendar management

Travel coordination

Communication

Discretion

Organizational skills

MS Office suite

Billing & expenses management

Multi-tasking

Education

College diploma/University degree

Tools

MS Office 365

Workday

Travel & Expense systems

OneNote

Teams

PowerPoint

Excel

Word

Job description

Refinitiv is seeking an experienced Executive Assistant to provide operational and administrative support to our Corporate Strategy (M&A) team and VP of Enterprise Strategy in New York. This role reports to the Head of Corporate Strategy, M&A and interacts with senior leadership on complex scheduling, project management, and information requests.

The successful candidate will manage travel, expenses, meeting logistics, and distribution of materials, while anticipating needs, handling sensitive