Strategic Executive Assistant for Healthcare Leaders

utaustin; Austin (TX); On-site; USD 54,000 - 66,000; Full time

Job summary

UT Health Austin seeks an Executive Assistant to provide high-level support to senior leaders within Dell Medical School. The role manages calendars, coordinates meetings, travel, and correspondence, and collaborates with department heads and external stakeholders to ensure efficient workflows.

Responsibilities include data collection for decision-making, maintaining confidential documents, and assisting with the annual budget and reimbursements while supervising a clerical staff function when

Qualifications

• Bachelor's degree required.
• Five years of experience in supportive administrative/clerical functions, including 2 years at Administrative Associate or Senior Administrative Associate level.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and data entry/CRM tools.
• Strong verbal and written communication skills; ability to draft clear emails and manage correspondence.

Responsibilities

• Manage complex calendars and scheduling with ability to reprioritize as needed.
• Perform executive office tasks to meet deadlines and allocate resources for efficiency.
• Coordinate travel, meetings, and agendas; manage contact lists and committee memberships.
• Handle internal and external communications, emails, and correspondence logs.
• Prepare routine correspondence and maintain organized files and databases.
• Support budgeting processes, travel reimbursements, and monthly reconciliations.

Skills

Calendar management

Communication

Meeting coordination

Document management

Financial administration

Education

Bachelor's degree

Tools

Microsoft Office Suite

CRM tools

Job description

UT Health Austin seeks an Executive Assistant to provide high-level support to senior leaders within Dell Medical School. The role manages calendars, coordinates meetings, travel, and correspondence, and collaborates with department heads and external stakeholders to ensure efficient workflows.

Responsibilities include data collection for decision-making, maintaining confidential documents, and assisting with the annual budget and reimbursements while supervising a clerical staff function when