Strategic Executive Assistant to the President

Utmb; Galveston (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

UTMB Health seeks a Senior Executive Assistant to support the President, Chief of Staff, and the executive team. You will manage calendars, plan travel, handle correspondence, and prepare confidential documentation while representing the Office of the President with discretion and professionalism.

You will promote effective communication with internal teams and external stakeholders, coordinate meetings and events, and contribute to budget tracking and office operations as needed.

Qualifications

• Associate's degree or equivalent and seven years of professional executive-level experience.
• Experience serving as liaison between the President's Office and the institution.
• Ability to manage schedules, travel, expense reports, and confidential documentation.

Responsibilities

• Serve as liaison between the President's Office, Chief of Staff, and the institution.
• Provide direct administrative support to the President, including calendar management and travel planning.
• Handle email, mail, telephone contact, and expense reimbursement documentation.
• Execute administrative duties with discretion and judgment at the highest level.
• Ensure effective communication and timely responses to requests and projects.
• Support interdepartmental collaboration and patient services communications as needed.
• Oversee daily operations of the President’s Office and guide staff accordingly.
• Assist in developing the budget and track expenses for the office.

Skills

Executive support

Research & analysis

Calendar management

Communication

Education

Associate's degree or equivalent

Tools

Microsoft Office Suite

Job description

UTMB Health seeks a Senior Executive Assistant to support the President, Chief of Staff, and the executive team. You will manage calendars, plan travel, handle correspondence, and prepare confidential documentation while representing the Office of the President with discretion and professionalism.

You will promote effective communication with internal teams and external stakeholders, coordinate meetings and events, and contribute to budget tracking and office operations as needed.